Billing Specialist

Dynamic Engineering Consultants, PC; Neptune City (NJ); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Competitive compensation

Benefits package (medical, dental, 401

PTO and holidays

Professional development opportunities

EAP and wellness resources

Job summary

Dynamic Engineering is seeking a Billing Specialist to manage project accounting from setup to invoicing, maintain contracts and change orders, and liaise with PMs and clients on billing matters. The role emphasizes accuracy, timely invoicing, and effective communication to resolve issues.

Qualifications include an associate degree in accounting or related field, solid bookkeeping understanding, and strong written and verbal skills. Experience with Deltek is a plus but not required.

Qualifications

• Associate degree in Accounting or related field; equivalent experience considered.
• Understanding of bookkeeping procedures.
• Ability to communicate with project managers and clients via phone and email.

Responsibilities

• Provides project accounting support from setup to client invoicing.
• Maintains contracts, proposals, purchase orders and change orders.
• Interfaces with project managers and clients on contracts, monthly billings, payments and reports.
• Reviews and processes a large volume of invoices ensuring compliance and timely invoicing.
• Contacts clients for payment collection as needed.
• Researches and resolves invoice-related issues with project managers and clients.
• Performs other duties as requested.

Skills

Bookkeeping

Project accounting

Communication

Independence

Education

Associate degree in Accounting

Tools

Deltek Vision

Deltek Vantagepoint

Job description

Dynamic Engineering is a nationally recognized multidisciplinary consulting firm providing engineering, surveying, environmental, planning, landscape architecture, traffic engineering, and related consulting services throughout the United States.

What began as a small engineering firm has grown into a family of companies with more than 400 professionals serving commercial, residential, industrial, institutional, and public-sector clients across a broad geographic footprint. Dynamic combines local expertise with the resources and capabilities of a growing national organization.

Founded on the belief that a strong culture drives exceptional performance, we remain committed to fostering collaboration, accountability, innovation, and professional growth while providing employees with meaningful opportunities to contribute, develop, and make an impact.

Position Summary

The Billing Specialist is responsible for processing invoices, responding to invoice queries, managing billing corrections and completing billing related special projects.

Responsibilities

• Provides project accounting support services from initial project setup to executing client invoices
• Maintains executed contracts, signed proposals, purchase orders and change orders
• Interfaces with project managers and clients regarding contracts, monthly billings, payments, and other project-related financial processes and reports
• Reviews, processes and accounts for a large volume of project-related invoices for billing preparation and execution, ensuring contractual compliance, accurate project setup and timely invoicing
• Contacts clients for collection of payment as needed
• Researches and resolves invoice-related issues with both project managers and clients
• Performs other duties as requested

Qualifications

• Associate degree in Accounting or a related field; equivalent experience considered
• Understanding of bookkeeping procedures
• Ability to communicate with project managers and clients via both phone and email
• Experience with Deltek Vision/Vantagepoint is a plus, but not required
• Excellent written and verbal communication skills; Strong attention to detail with excellent analytical, multitasking, and judgment capabilities
• Ability to effectively work independently and in a team environment

Knowledge, Skills, & Abilities

• Must be well organized with a high level of attention to detail
• Self-starter with excellent communication and interpersonal skills with a polished and professional presence
• Ability to handle multiple priorities, meet deadlines, and have great follow-up skills
• Ability to work independently and collaboratively as part of the Billing team
• Excellent customer service skills required
• Experience working with contracts/proposals relating to professional services preferred
• Complete discretion required to handle confidential and sensitive information

Why Join Dynamic?

At Dynamic, we believe great careers are built through meaningful work, continuous growth, and strong relationships. Whether you're launching your career or bringing years of experience, you'll have the opportunity to collaborate with talented professionals, contribute to impactful projects, and play a meaningful role in our continued success.

Dynamic Offers

• Competitive compensation and annual incentive opportunities
• Comprehensive benefits, including medical, dental, vision, disability, life insurance, and a 401(k) plan with company match
• Paid time off, company holidays, and family support benefits
• Professional development, continuing education, and credential support
• Employee Assistance Program (EAP) and wellness resources
• Opportunities to collaborate across disciplines and contribute to meaningful projects
• Direct access to experienced leaders and exposure to strategic business initiatives
• A collaborative, entrepreneurial culture that encourages innovation, accountability, and long-term career growth
• Meaningful responsibility and the opportunity to make an impact from day one

Equal Employment Opportunity & Reasonable Accommodation

We are committed to fostering a workplace where all employees are treated with dignity, fairness, and respect. We believe diverse perspectives, experiences, and backgrounds strengthen our organization, improve decision-making, and help us better serve our employees, clients, and communities.

As an Equal Opportunity Employer, employment decisions are made without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other status protected by applicable law.

The salary range for this position is $45,000 - $55,000. The posted salary range reflects the anticipated hiring range for the position at the time of posting. Starting compensation will be determined based on an individual's qualifications, experience, skills, and other job-related factors. We encourage qualified candidates to explore the opportunity and discuss how their experience aligns with the role.