Billing Specialist

EKI Environment & Water Inc; Irvine (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

EKI Environment & Water, Inc. is seeking a Billing Specialist to provide accounting support across the company, reporting to the Senior Accountant.

This role involves setting up and maintaining projects in Deltek Ajera, generating invoices (125–175 per month), and preparing billing reports for Project Managers. You will ensure contracts and client back-up are accurate, respond promptly to clients, monitor WIP with Project Managers, and support travel as needed.

Qualifications

• Minimum of two (2) years of billing experience for consulting business.
• Proficiency in MS Suite (Outlook, Teams, Excel pivot tables, Word, PowerPoint).
• Experience with Deltek Ajera and Deltek Vantagepoint preferred.

Responsibilities

• Build relationships with Project Managers through the life cycle of the project.
• Set up and maintain projects in Deltek Ajera per contract requirements.
• Generate 125 – 175 invoices per month.
• Prepare and distribute monthly billing reports to Project Managers.
• Process labor and expense transfers; ensure compliance with contracts.
• Submit accurate invoice packages with client-backup on time.
• Respond to internal and external clients promptly and professionally.
• Follow-up with clients on receipt and payment status; resolve issues.
• Monitor WIP and discuss aged WIP with Project Manager; address issues.

Skills

Billing experience

Communication skills

Attention to detail

Multi-tasking

Education

Bachelor’s degree in Accounting and/or Finance

Tools

Deltek Ajera

Deltek Vantagepoint

Microsoft Excel

Microsoft Office

Job description

COMPANY OVERVIEW

EKI Environment & Water, Inc. (EKI) is an employee-owned, full service, engineering and environmental sciences consulting firm serving private- and public-sector clients throughout the United States. If you are interested in improving the environment and advancing your career, then EKI is the place for you.

Billing Specialist Position

The Billing Specialist position reports to the Senior Accountant and is responsible for providing accounting support across company operations.

PRINCIPAL DUTIES & RESPONSIBILITIES

Your responsibilities may include, but will not be limited to the following:

Build strong relationships and serve as a trusted advisor to Project Managers through the life cycle of the project from notice of award to final closeoutSet up and maintain projects in Deltek Ajera in accordance with contract requirements; read and interpret contracts for accounting and invoicing implicationsGenerate 125 – 175 invoices per monthPrepare and distribute monthly billing reports to Project Managers; process labor and expense transfers as necessary; ensure labor and expenses posted to project comply with the contractEnsure that accurate and complete invoice packages are submitted to the client in a timely manner including all applicable back-up required by the clientRespond to internal and external clients promptly in a confident and professional manner; investigate issues, problem-solve and communicate resolution clearly and articulatelyFollow-up with clients to confirm receipt of invoices and regarding payment status of open invoices as needed; partner with Project Manager to resolve collection issuesMonitor project Work-in-Progress (WIP) and review monthly aged WIP report with Project Manager; collaborate with Project Manager to resolve issues around aged WIPOther duties as required

QUALIFICATIONS & REQUIREMENTS

Education

Bachelor’s degree in Accounting and/or Finance

Knowledge, Skills & Abilities

Minimum of two (2) years of billing experience for consulting businessProficiency in MS Suite (Outlook, Teams, Excel [pivot tables], Word, PowerPoint, etc.)Experience with Deltek Ajera and Deltek Vantagepoint preferred

Competencies

Must have effective communication skills both oral and writtenMust have a strong attention to detail and ability to follow throughMust be a self-starter and prioritize workloadMust have ability to multi-task, stay organized, work independently, and collaborate with various project teamsMust have a strong desire to grow personally as well as professionallyMust have a great attitude and eager to learnMust have a current valid driver’s license

PHYSICAL DEMANDS & WORK ENVIRONMENT

Must be able to work in a fast-paced environment with high-volume workload and frequent short deadlinesMust be able to lift up to 25 lbsMust be able to work 10-hour daysMust be able to work remaining in a stationary position, often standing or sitting for prolonged periodsMust be able to communicate with others to exchange informationMust be able to assess the accuracy, neatness and thoroughness of the work assigned

TRAVEL REQUIREMENTS

Must be able to travel occasionally, possibly overnight for customer meetings and site visits 1 to 2 times per year.

Company Culture & Benefits

As an employee-owned firm, EKI offers a unique company culture with a corporate commitment to maintaining a positive work/life experience. EKI provides excellent compensation and comprehensive benefits packages, including career advancement opportunities, outstanding training opportunities, incentive compensation including bonuses, retirement benefits through an Employee Stock Ownership Program (ESOP) and 401(k) profit-sharing contributions, and group medical, vision, and dental benefits.

Equal Employment Opportunity

EKI Environment & Water, Inc is an equal opportunity employer. All qualified applicants will receive consideration without regard to: race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, genetic information, national origin, age (40 or older), disability, marital status, political affiliation, or military service.

Equal employment opportunity, including veterans and individuals with disabilities.

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