Billing Specialist

Jobtailor; Los Angeles (CA); On-site; USD 65,000 - 85,000; Full time

Job summary

Jobtailor is seeking a Billing Specialist to support attorneys with client bills, research billing questions, and prepare invoices in accordance with client agreements. You will update rates, generate reports, and ensure timely, accurate monthly invoicing while minimizing financial exposure for the firm.

The role requires a bachelor’s degree or 2+ years in related billing/ accounting duties, strong MS Word/Excel skills, and familiarity with accounting principles.

Qualifications

• Bachelor’s degree or a minimum of two years of related experience.
• Proficiency in MS Word and Excel.
• Understanding of general accounting principles as applied to billings and accounts receivable.
• Excellent math aptitude.
• Previous law firm experience preferred.
• Experience implementing or exposure to client billing agreements preferred.
• Experience with electronic billing and electronic billing vendors preferred.
• Experience with 3E and ebilling Hub preferred.

Responsibilities

• Assist attorneys with preparing client bills in accordance with client agreements.
• Answer billing questions and research billing-related issues.
• Prepare and distribute billing proformas, invoices, and billing-related reports.
• Advise attorneys and legal secretaries on billing matters.
• Record transactions according to accounting standards.
• Collaborate with accounting departments to minimize financial exposure to the firm.
• Perform daily billing activities for partners, attorneys, and clients.
• Generate and edit proformas and create timecard summaries.
• Update matter and timekeeper rates.
• Run client reports at partners' and attorneys' requests.
• Ensure timely, accurate, and accepted monthly invoices.
• Resolve client billing issues and obtain invoice approvals.
• Implement client Outside Counsel Guidelines and fee terms.
• Process electronic invoices and resolve rejections or reductions.
• Perform other duties as assigned.

Skills

Client Billing Agreements

Electronic Billing

MS Word Proficiency

MS Excel Proficiency

General Accounting Principles

Education

Bachelor’s degree or equivalent

Tools

3E

Ebilling Hub

Job description

Responsibilities

• Assist attorneys with preparing client bills in accordance with client agreements
• Answer billing questions and research billing-related issues
• Prepare and distribute billing proformas, invoices, and billing-related reports
• Advise attorneys and legal secretaries on billing matters
• Record transactions according to accounting standards
• Collaborate with accounting departments to minimize financial exposure to the firm
• Perform daily billing activities for partners, attorneys, and clients
• Generate and edit proformas and create timecard summaries
• Update matter and timekeeper rates
• Run client reports at partners' and attorneys' requests
• Ensure timely, accurate, and accepted monthly invoices
• Resolve client billing issues and obtain invoice approvals
• Implement client Outside Counsel Guidelines and fee terms
• Process electronic invoices and resolve rejections or reductions
• Perform other duties as assigned

Requirements

• Bachelor's degree or a minimum of two years of related experience
• Proficiency in MS Word and Excel
• Understanding of general accounting principles as applied to billings and accounts receivable
• Excellent math aptitude
• Previous law firm experience preferred
• Experience implementing or exposure to client billing agreements preferred
• Experience with electronic billing and electronic billing vendors preferred
• Experience with 3E and ebilling Hub preferred
• Strong organizational skills
• Strong attention to detail
• Good judgment
• Strong interpersonal communication skills
• Strong analytical and problem-solving skills
• Ability to work harmoniously and effectively with others
• Ability to preserve confidentiality and exercise discretion
• Ability to work under pressure
• Ability to manage multiple projects with competing deadlines and priorities

Core Competencies

Demonstrates proficiency in billing processes, including preparing invoices, managing client billing agreements, and collaborating with accounting departments. Exhibits strong organizational and analytical skills to ensure accurate and timely billing in a legal environment.

Highest-signal resume keywords

• Client Billing Agreements
• Electronic Billing
• MS Word Proficiency
• MS Excel Proficiency
• General Accounting Principles

ATS Optimization Keywords

Hard Skills

• Billing Preparation
• Invoice Generation
• Timecard Summaries
• Accounting Standards
• Client Reports
• Proforma Preparation
• Billing Proformas
• Electronic Invoices
• 3E
• Ebilling Hub

Soft Skills

• Strong Attention to Detail
• Strong Organizational Skills
• Strong Interpersonal Communication Skills
• Analytical Problem-Solving Skills
• Good Judgment

Industry Keywords

• Law Firm Experience
• Accounts Receivable
• Client Outside Counsel Guidelines
• Billing-Related Issues
• Financial Exposure Minimization