Billing & Conflicts Specialist

Jobtailor; Chantilly (VA); On-site; USD 55,000 - 75,000; Full time

Job summary

Jobtailor in Chantilly, VA is seeking a detail-oriented Billing Assistant under supervision to assist with the preparation of bills and invoices for clients, verify time entries, and ensure compliance with firm policies.

This role supports the Billing Manager, reviews pre-bills, coordinates invoice distribution, and helps with monthly accruals, requiring a degree in accounting or equivalent experience and proficiency with Aderant Expert and BillBlast.

Qualifications

• Degree in accounting or related field preferred; or equivalent combination of education and 3–4 years of legal billing and e-billing experience in a law firm or other professional services environment.
• Prior experience with Aderant Expert software required; BillBlast eBilling software, eBill vendors, software or other similar business ERP or Accounting software preferred
• Excellent written and oral communication skills in English
• Critical thinker, with excellent analytical abilities essential
• Strong organizational skills
• Ability to prioritize multiple projects with specific deadlines
• Applicant must be a self-starter, able to work independently, and multitask.

Responsibilities

• Under supervision, assist with the preparation of bills and invoices for clients
• Monitor and ensure timekeeper entries are complete and timely, and verify that timekeepers are promptly recording time in accordance with firm policies
• Run system-wide spell-check on time entries periodically throughout the month and ensure entries are compliant with client/team lead guidelines
• Assist the Billing Manager with the monthly distribution of pre-bills
• Assist with editing and review of pre-bills with the Billing Manager, responsible attorneys, and client teams to ensure accuracy and completeness of invoices
• Prioritize tasks to ensure invoices are distributed, mailed or e-billed time
• Coordinate and assist with invoice approval and issuance of invoices to include: Uploading LEDES invoices via BillBlast and various e-billing websites, as necessary
• Assisting with the preparation of monthly accruals

Skills

Legal Billing Experience

Aderant Expert Software

BillBlast eBilling Software

Excellent Communication Skills

Organizational Skills

Education

Bachelor's degree in accounting or related field

Tools

Aderant Expert

BillBlast

EBilling Software

Job description

• Under supervision, assist with the preparation of bills and invoices for clients
• Monitor and ensure timekeeper entries are complete and timely, and verify that timekeepers are promptly recording time in accordance with firm policies
• Run system-wide “spell-check” on time entries periodically throughout the month and ensure entries are compliant with client/team lead guidelines
• Assist the Billing Manager with the monthly distribution of pre-bills
• Assist with editing and review of pre-bills with the Billing Manager, responsible attorneys, and client teams to ensure accuracy and completeness of invoices
• Prioritize tasks to ensure invoices are distributed, mailed or e-billed time
• Coordinate and assist with invoice approval and issuance of invoices to include: Uploading LEDES invoices via BillBlast and various e-billing websites, as necessary
• Assisting with the preparation of monthly accruals

Requirements

• Degree in accounting or related field preferred; or equivalent combination of education and 3–4 years of legal billing and e-billing experience in a law firm or other professional services environment
• Prior experience with Aderant Expert software required; BillBlast eBilling software, eBill vendors, software or other similar business ERP or Accounting software preferred
• Excellent written and oral communication skills in English
• Critical thinker, with excellent analytical abilities essential
• Strong organizational skills
• Ability to prioritize multiple projects with specific deadlines
• Applicant must be a self-starter, able to work independently, and multitask.

Core Competencies

Demonstrates expertise in legal billing processes, including invoice preparation, compliance with client guidelines, and proficiency in Aderant Expert and BillBlast software. Strong organizational and analytical skills are essential for managing multiple projects and ensuring timely billing.

Highest-signal resume keywords

• Legal Billing Experience
• Aderant Expert Software
• BillBlast eBilling Software
• Excellent Communication Skills
• Organizational Skills

ATS Optimization Keywords

Hard Skills

• Invoice Preparation
• Time Entry Verification
• Pre-Bill Review
• Accrual Preparation
• Compliance Monitoring

Soft Skills

• Critical Thinking
• Analytical Abilities
• Self-Starter
• Multitasking

Industry Keywords

• Legal Billing
• Professional Services
• ERP Software

Tools & Technologies

• Aderant Expert
• BillBlast
• EBilling Software