Billing Specialist

Community Work Services; Boston (MA); On-site; USD 60,000 - 90,000; Full time

Job summary

Community Work Services in Boston, MA seeks a Billing and Contract Specialist to oversee monthly billing for government contracts and monitor spend down, including reporting and audit tasks. The role requires strong proficiency with Microsoft Office and accounting systems.

You will prepare contracts for signature, manage monthly invoices in the EIM system, and support program management with monthly reports while ensuring deadlines and compliance with audit requirements.

Qualifications

• Proficient with Microsoft Office Suite or related software.
• Working knowledge of detailed accounting systems and billing functions.

Responsibilities

• Review and understand the financial aspects of government contracts.
• Prepare contracts for signature and submission.
• Oversee contract data submissions and final reports.
• Prepare and enter monthly invoices and billing in EIM system for reimbursement.
• Meet month-end close deadlines and assist with budgets and amendments.
• Monitor spend down and notify variances to budget.
• Maintain reconciliation for UFR reporting requirements.
• Provide monthly financial information to Program Management and respond to questions.

Skills

Billing

Contract management

Financial reporting

Tools

Microsoft Office Suite

Accounting systems

Job description

174 Portland Street, Boston, MA 02114, USA

Community Work Services (CWS) was founded in 1877 as the Cooperative Society of Visitors Among the Poor of Boston to provide services to the poor of Boston and address the roots of poverty through employment, education, and housing improvements. Its founder, Annie Fields, is said to have been a transitional figure in the development of a professional social-service network. Mrs. Fields hoped to apply business principles and efficiency to benevolent activities and charity work. Today CWS provides job placement, training, and support services in the Boston area.

ABOUT THE POSITION

Position Summary:

Billing and Contract Specialist will be responsible for the monthly oversight and billing of certain government contracts and monitoring the monthly and projected spend down (billing) of those contracts. Also responsible for reporting and audit processes for these contracts

Essential Job Functions:

• Fulfilling the overall review and understanding of the financial aspects of select government contracts
• Preparing select government contracts for signature and submission
• Overseeing select government contract data submissions and final reports
• Prepare and enter monthly invoices and billing in accordance with State/Federal Government Contracts, for reimbursement via the EIM system
• Meet contract and finance month-end close deadlines and assist with Contract Budgets for annual renewals and Contract Amendments
• Monitor monthly and projected spend down (billing) of contract and notifies if there are variances to budget
• Maintain service statistics, contract schedules, cover page, crosswalk and OSD reconciliation for UFR reporting requirements
• Provide financial information to Program Management, which includes monthly reports, as well as being a resource as questions arise.
• Keeping up to date knowledge of programmatic audit requirements, keeping abreast of any changes.

Education and Experience:

• Proficient with Microsoft Office Suite or related software
• Working knowledge of detailed accounting systems and billing functions