Billing Specialist

Drsecurityok; Norman (OK); On-site; USD 60,000 - 80,000; Full time

Job summary

DR Security in Norman, OK is seeking a Billing Specialist to handle government grants and contracts billing, reimbursement requests, and financial reporting. You will ensure compliance with federal, state, and local grant requirements while maintaining accurate records and supporting revenue cycle processes.

The role emphasizes accuracy, attention to detail, and collaboration with program managers and funding agencies to resolve billing discrepancies, track receivables, and prepare documents for

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• Minimum 2 years of grant billing or government accounting experience.
• Experience with federal, state, or local government funding sources.
• Proficiency in accounting software and Microsoft Excel.
• Strong attention to detail and accuracy.

Responsibilities

• Prepare and submit invoices, reimbursement requests, and reports for government funding sources.
• Review expenditures for allowability and compliance with grant requirements.
• Monitor grant budgets and ensure expenditures stay within approved limits.
• Track receivables and follow up on payments from funding agencies.
• Collaborate with program managers and funding agencies to resolve billing discrepancies.
• Maintain grant billing schedules and reporting calendars.
• Assist with grant audits and financial compliance activities.
• Prepare documentation for auditors and maintain grant records.
• Research and interpret grant regulations and billing requirements.
• Support month-end and year-end closings related to grants and contracts.
• Generate financial reports for management as needed.

Skills

Excel proficiency

Analytical skills

Attention to detail

Communication skills

Education

Bachelor's degree in Accounting

Tools

Accounting software

Microsoft Excel

Job description

Job Details: Job Location: Delivery Address - Norman, OK 73069,

The Billing Specialist is responsible for the accurate preparation, submission, tracking, and reconciliation of invoices, reimbursement requests, and financial reports related to government contracts, grants, and other funding sources. This position ensures compliance with federal, state, local, and private grant requirements while maintaining accurate financial records and supporting organizational revenue cycle processes.

Essential Duties and Responsibilities

• Prepare and submit timely and accurate invoices, reimbursement requests, and financial reports for government grants, contracts, and nonprofit funding sources.
• Review expenditures and supporting documentation to ensure costs are allowable, allocable, and compliant with grant requirements.
• Monitor grant budgets and funding availability to ensure expenditures remain within approved limits.
• Track receivables and follow up on outstanding payments from funding agencies and grantors.
• Collaborate with program managers, finance staff, and funding agencies to resolve billing discrepancies and reporting issues.
• Maintain grant billing schedules and reporting calendars to ensure timely submissions.
• Assist with grant audits, monitoring reviews, and financial compliance activities.
• Prepare financial documentation and supporting schedules for internal and external auditors.
• Maintain organized records of grant agreements, billing submissions, payment histories, and supporting documentation.
• Research and interpret grant regulations, contract provisions, and billing requirements.
• Support month-end and year-end financial closing activities related to grants and contracts.
• Generate financial reports and analyses for management as requested.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field required.

Experience

• Minimum of 2 years of experience in grant billing, governmental accounting, nonprofit finance, or related accounting functions.
• Experience with federal, state, or local government funding sources preferred.
• Experience preparing reimbursement requests and financial reports for grants and contracts.
• Strong understanding of grant management principles and financial compliance requirements.
• Knowledge of federal grant regulations and funding requirements.
• Proficiency in accounting software and Microsoft Excel.
• Excellent attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Ability to manage multiple deadlines and prioritize competing tasks.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive financial information.

Preferred Qualifications

• Experience with nonprofit accounting and government reimbursement programs.
• Knowledge of Uniform Guidance (2 CFR Part 200) and grant compliance standards.
• Advanced Excel skills including pivot tables, formulas, and financial reporting.