Billing Specialist

Advance Fleet Services LLC; Birmingham (AL); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Job summary

Advance Fleet Services LLC in Birmingham, Alabama, is seeking a detail-oriented Billing Specialist to provide administrative support and manage accurate billing for heavy-duty truck repairs. Key responsibilities include maintaining billing records, assisting with office operations, and ensuring customer inquiries are handled professionally. The ideal candidate should have 3–5 years of experience in an office setting, preferably in the trucking or automotive industry. Strong communication and organizational skills are essential. This position offers an opportunity for growth within a supportive environment.

Qualifications

• 3–5 years of billing or administrative office experience.
• Experience in trucking, fleet, diesel repair, or automotive industry is a plus.
• Strong customer service skills.

Responsibilities

• Provide administrative support to the management team and service personnel.
• Ensure accurate and timely billing for completed repair orders and services.
• Prepare and send reports to managers as needed.
• Maintain billing records, files, and confidential business information.
• Answer incoming calls, direct inquiries, and take accurate messages.

Skills

Organizational Skills

Communication Skills

Problem Solving

Time Management

Attention to Detail

Adaptability

Tools

Microsoft Office 365

Microsoft Excel

Microsoft Word

Job description

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

About Advance Fleet Services

Advance Fleet Services is looking for a motivated and detail-oriented Billing Specialist to join our growing team. Welcome to Advance Fleet Services, your premier fleet service provider and truck center. With decades of experience and a team of highly skilled technicians, Advance Fleet Services LLC offers employees the opportunity to build a rewarding and long‑term career.

Job Summary

The Billing Specialist will perform specialized clerical and administrative duties related to office operations and heavy‑duty truck and trailer repair billing. This role is responsible for supporting department managers and employees, assisting with daily office operations, and helping ensure accurate and timely customer billing.

Key Responsibilities

• Provide administrative support to the management team and service personnel
• Ensure accurate and timely billing for completed repair orders and services
• Prepare and send reports to managers as needed
• Maintain billing records, files, and confidential business information
• Utilize Microsoft Excel, Word, and Office 365 for daily tasks and reporting
• Answer incoming calls, direct inquiries, and take accurate messages
• Assist customers with billing questions and direct concerns to the appropriate personnel
• Support daily office operations, including filing, mail distribution, and document management
• Coordinate meetings, schedules, and prepare documents or handouts as needed
• Assist with ordering office supplies and miscellaneous office errands
• Maintain a clean, organized, and efficient office environment
• Work closely with management to support a productive and cohesive office team

Required Skills & Qualifications

• Organizational Skills
  Strong ability to manage tasks, schedules, and priorities efficiently; ability to maintain accurate records and an organized work environment
• Communication Skills
  Excellent verbal and written communication skills; ability to communicate professionally with staff, customers, and vendors
• Problem Solving
  Ability to identify issues and resolve them efficiently; strong decision‑making and critical‑thinking skills
• Time Management
  Ability to prioritize responsibilities and meet deadlines in a fast‑paced environment
• Attention to Detail
  Strong accuracy in reviewing billing information and maintaining records; commitment to quality and precision in all tasks
• Adaptability
  Ability to manage changing priorities and unexpected challenges; willingness to learn new systems, tools, and office procedures

Preferred Qualifications

• 3–5 years of billing or administrative office experience
• Experience in the trucking, fleet, diesel repair, or automotive industry is a plus
• Proficiency in Microsoft Office 365, Excel, and Word
• Strong customer service skills

Why Work at Advance Fleet Services?

No matter what role you play, you are an important part of the Advance Fleet Services team.