Billing Specialist

SSA Marine; Little Rock (AR); On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Parental leave

Employee Assistance Program

Paid sick leave

Paid vacation time

Company holidays

Bereavement leave

Jury duty pay

401k plan

Bonuses

Job summary

SSA Marine is seeking a Billing Specialist to ensure timely processing of invoices and billing for assigned accounts in a structured, audit-driven environment.

The role involves data entry for each job, reviewing rates and calculations, updating customer records, and coordinating with vendors and internal teams to maintain accurate financial documentation.

Qualifications

• Associate degree in Accounting, Finance, or equivalent billing experience.
• 2-4 years of progressively responsible experience in accounting.
• Strong analytical and accounting skills.
• Advanced level of experience with MS Word, MS Excel, MS Outlook, etc.
• Intermediate knowledge of major accounting software packages for general ledger and statutory accounting.
• Ability to handle multiple projects in a deadline-driven environment.
• Dependable and self-motivated with excellent communication and interpersonal skills.
• Ability to work independently and in a team.

Responsibilities

• Process invoices and credit memos for customers in a timely manner.
• Retrieve, print, and review all required billing documentation from various sources per audit procedures.
• Enter all billable information for each job and review units, rates, and calculations; cross-check reports and contracts.
• Update customer database with new information.
• Manage accounts status and balances; identify inconsistencies.
• Resolve accounting issues and post bills and receipts promptly.
• Keep a monthly count of truckloads and assist with vendor contracts.
• Assist with month-end close-out and accounting reports for Corporate.
• Maintain organized financial documents and historical records.
• Assist with internal audits of financial documents.
• Inform customers of outstanding debts and deadlines.
• Be the point of contact for vendor invoices and check requests.
• Ensure adequate office supplies and organized supply area.
• Answer and direct calls courteously.
• Other duties as assigned.

Skills

Analytical thinking

Accounting skills

Communication skills

Multitasking

Education

Associate degree in Accounting, Finance, or equivalent billing experience

Tools

MS Word

MS Excel

MS Outlook

Accounting software

Job description

Essential Job Responsibilities

The

• Responsible for processing invoices and credit memos for customers in a timely manner.
• Retrieve, print, and review all required internal and incoming billing documentation and information from various sources per the department’s established audit procedures.
• Enter all billable information for each job assigned, and review units, rates, and calculations, cross-checking against various reports, both internal and external, as well as AS400 screen against the contract.
• Update customer database with new customer information.
• Manage the status of accounts and balances and identify any inconsistencies.
• Resolve accounting issues and post bills, receipts, and invoices in a timely manner.
• Keep a monthly count of truckloads and help with sending out contracts to vendors.
• Assist with end-of-month close-out and accounting reports for Corporate.
• Assist with keeping financial documents organized and maintaining historical records.
• Assist with internal audits of financial documents.
• Ensure that all customers remain informed on their outstanding debts and deadlines.
• Point of contact for all vendor invoices and check requests.
• Ensure there is a sufficient supply in office inventory—ordering supplies and maintaining an organized supply area.
• Answer and direct phone calls to appropriate personnel in a courteous manner.
• Other duties as assigned.

Essential Job Responsibilities

The Billing Specialist is responsible for the timely processing and compiling of complete and accurate billing for various services rendered for assigned accounts, per the terms and conditions of our agreements.

Essential Responsibilities

• Responsible for processing invoices and credit memos for customers in a timely manner.
• Retrieve, print, and review all required internal and incoming billing documentation and information from various sources per the department’s established audit procedures.
• Enter all billable information for each job assigned, and review units, rates, and calculations, cross-checking against various reports, both internal and external, as well as AS400 screen against the contract.
• Update customer database with new customer information.
• Manage the status of accounts and balances and identify any inconsistencies.
• Resolve accounting issues and post bills, receipts, and invoices in a timely manner.
• Keep a monthly count of truckloads and help with sending out contracts to vendors.
• Assist with end-of-month close-out and accounting reports for Corporate.
• Assist with keeping financial documents organized and maintaining historical records.
• Assist with internal audits of financial documents.
• Ensure that all customers remain informed on their outstanding debts and deadlines.
• Point of contact for all vendor invoices and check requests.
• Ensure there is a sufficient supply in office inventory—ordering supplies and maintaining an organized supply area.
• Answer and direct phone calls to appropriate personnel in a courteous manner.
• Other duties as assigned.

Qualifications

• Associate degree in Accounting, Finance, or equivalent billing experience.
• 2-4 years of progressively responsible experience in accounting.
• Strong analytical and accounting skills.
• Advanced level of experience with MS Word, MS Excel, MS Outlook, etc.
• Intermediate knowledge of major accounting software packages for both general ledger and statutory accounting.
• Must be able to effectively handle multiple projects simultaneously in a deadline-driven environment.
• Dependable and self-motivated, with excellent verbal, written communication, and interpersonal skills.
• Ability to work independently and as part of a team and take on new tasks with a high level of difficulty.

Work environment

• Required job duties are normally performed in a climate-controlled office environment.
• Exposure to computer screens.
• The noise level in the work environment is usually moderate.

Pay Range

$23.00-27.00 per hour

The posted compensation range is based on the applicable geographic market for the position and may vary depending on factors such as related experience and skill set. Final compensation will be determined based on these items and other relevant factors.

Benefits

Our Company is an Equal Opportunity Employer

• Eligible employees (and their families) may qualify for medical, dental, and vision insurance, as well as having basic life and accidental death insurance, paid disability insurance, including paid parental leave if eligible, and an Employee Assistance Program.
• Employees will receive paid sick and vacation time, and company holidays if eligible.
• The company also offers paid bereavement leave, and paid jury duty.
• Eligible employees can enroll in our company's 401k plan, as well as a retirement plan.
• Employees will be eligible for discretionary and/or metric-based bonuses dependent on their position.