Billing Specialist

Beacon Hill; Bethesda (MD); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Benefits package

Job summary

Beacon Hill is seeking a Billing Specialist to manage high-volume invoicing in a fast-paced environment, ensuring accuracy, timeliness, and compliance with contract terms. The role supports accounts receivable operations and requires detail-oriented, organized candidates who can manage competing priorities.

Responsibilities include preparing invoices, reviewing terms, tracking billable hours, reconciling discrepancies, and collaborating with operations and accounting to ensure data integrity.

Qualifications

• 1+ years of billing/accounts receivable experience.
• Familiarity with invoicing processes and financial recordkeeping.
• Proficiency in Microsoft Excel and office tools.
• Experience with ERP or billing systems preferred.
• Strong attention to detail and problem-solving skills.
• Ability to manage deadlines in a high-volume environment.
• Effective written and verbal communication skills.

Responsibilities

• Prepare and issue invoices accurately and within required timelines.
• Review agreements and billing terms to ensure proper invoicing.
• Track billable hours, expenses, and supporting documentation.
• Maintain complete and accurate billing records.
• Research and resolve billing discrepancies or variances.
• Respond to inquiries related to billing.
• Coordinate with operations, project teams, and accounting to validate billing information.
• Assist with data cleanup, system updates, and process improvements.

Skills

Attention to detail

Problem solving

Deadline management

Communication skills

Excel proficiency

Tools

Microsoft Excel

ERP systems

Job description

The Billing Specialist is responsible for managing high-volume invoicing processes in a fast-paced environment. This role focuses on ensuring accuracy, timeliness, and compliance with contract terms while supporting overall accounts receivable operations. The ideal candidate is detail-oriented, organized, and able to effectively manage competing priorities.

The Billing Specialist is responsible for managing high-volume invoicing processes in a fast-paced environment. This role focuses on ensuring accuracy, timeliness, and compliance with contract terms while supporting overall accounts receivable operations. The ideal candidate is detail-oriented, organized, and able to effectively manage competing priorities.

Key Responsibilities

Billing Specialist

Position Overview

The Billing Specialist is responsible for managing high-volume invoicing processes in a fast-paced environment. This role focuses on ensuring accuracy, timeliness, and compliance with contract terms while supporting overall accounts receivable operations. The ideal candidate is detail-oriented, organized, and able to effectively manage competing priorities.

Billing & Invoicing

• Prepare and issue invoices accurately and within required timelines
• Review agreements and billing terms to ensure proper invoicing
• Track billable hours, expenses, and supporting documentation
• Maintain complete and accurate billing records

Account Reconciliation & Issue Resolution

• Research and resolve billing discrepancies or variances
• Respond to internal and external inquiries related to billing
• Ensure data integrity across billing systems and records

Cross-Functional Collaboration

• Partner with operations, project teams, and accounting to validate billing information
• Gather and verify data needed for accurate invoice generation
• Coordinate with stakeholders to address and resolve billing issues

Process Support

• Assist with data cleanup, system updates, and process improvements
• Support reporting and ad hoc analysis related to billing activity
• Contribute to initiatives focused on improving accuracy and efficiency

Qualifications & Skills

• 1+ years of experience in billing, accounts receivable, or accounting support
• Familiarity with invoicing processes and financial recordkeeping
• Proficiency in Microsoft Excel and general office tools
• Experience with ERP or billing systems preferred
• Strong attention to detail and problem-solving skills
• Ability to manage deadlines in a high-volume environment
• Effective written and verbal communication skills

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.