Billing Specialist

Vaco; Atlanta (GA); On-site; USD 28,413 - 40,467; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) retirement plan

Job summary

Vaco Recruiter Services is seeking a Billing Specialist in Duluth, GA. The role involves generating invoices, managing payroll, and ensuring billing compliance for a growing construction organization. Candidates should have at least 2 years of relevant experience and strong Excel skills.

The position offers benefits including medical, dental, vision, and a 401(k) retirement plan. Successful candidates will thrive in a fast-paced environment and possess strong communication skills.

Qualifications

• 2+ years of Billing or Invoicing experience and prior payroll experience.
• Stable job history.
• Strong organization and communication skills.
• Intermediate MS Excel skills.
• Experience with ERPs, CRMs or HRIS software.
• Bilingual - English/Spanish is preferred.

Responsibilities

• Generate weekly invoices for hourly and fixed-price jobs.
• Track job progress and ensure accurate contract-based billing.
• Prepare and process weekly payroll, including time review and HRIS uploads.
• Maintain weekly equipment records and employee updates.
• Support administrative tasks such as filing and mailing documents.
• Apply knowledge of customer contracts.
• Work efficiently in a fast-paced environment.
• Communicate effectively across teams.
• Utilize intermediate Excel skills for reporting and data management.

Skills

Billing or Invoicing experience

Payroll experience

Strong organization

Communication skills

Intermediate MS Excel skills

Bilingual - English/Spanish

Tools

ERPs

CRMs

HRIS software

Job description

Role: Billing Specialist

Location: Duluth, GA

On-Site: 5x a week - Monday-Friday; 1 work-from-home day after 90 days of training

Compensation: $25/hr + monthly bonus eligibility

Vaco is currently partnering with a growing construction organization seeking a Billing Specialist. The Billing Specialist supports weekly payroll and customer billing for an assigned territory, ensuring accurate time review, invoice preparation, and contract-based billing compliance. The role also manages updates, tracks equipment, and provides administrative support.

Duties & Job Responsibilities

• Generate weekly invoices for hourly and fixed-price jobs
• Track job progress and ensure accurate contract-based billing
• Prepare and process weekly payroll, including time review and HRIS uploads
• Maintain weekly equipment records and employee updates
• Support administrative tasks such as filing and mailing documents
• Apply knowledge of customer contracts (rates, overtime, storm rules, fuel billing, etc.)
• Work efficiently in a fast-paced environment with strong accuracy and attention to detail
• Communicate effectively across teams
• Utilize intermediate Excel skills for reporting and data management

Requirements

• 2+ years of Billing or Invoicing experience and prior payroll experience
• Stable job history
• Strong organization, communication skills
• Intermediate MS Excel skills
• Experience with ERPs, CRMs or HRIS software
• Bilingual - English/Spanish is preferred

Benefits

Medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.