Billing Specalist

Quintairos, Prieto, Wood, & Boyer, P.A.; Miami (FL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Employer-paid life insurance and short

401(k) with employer match

Paid vacation, holidays, and personal

Job summary

Quintairos, Prieto, Wood & Boyer, P.A. (QPWB) seeks a Billing Specialist in Miami, FL to manage the full-cycle billing process for assigned attorneys and clients.

The role requires meticulous attention to billing details, accurate preparation of invoices, and timely submission through electronic platforms. The ideal candidate has 2+ years of billing experience, preferably in a law firm, and proficiency with Excel/Outlook.

Qualifications

• 2+ years of billing experience preferred.
• Prior law firm billing experience strongly preferred.
• Experience with electronic billing platforms and client billing guidelines preferred.
• Familiarity with legal billing procedures, time entries, billing adjustments, and invoice processing.
• Experience working in a high-volume, multi-attorney billing environment preferred.
• Proficiency in Microsoft Office Suite, particularly Excel and Outlook.

Responsibilities

• Manage the full-cycle billing process for assigned attorneys and clients.
• Prepare, review, edit, and finalize monthly pre-bills and client invoices.
• Process billing adjustments, time transfers, write-offs, and other invoice modifications.
• Review billing entries for accuracy and compliance with client billing guidelines.
• Submit invoices through electronic billing platforms and client billing portals.
• Monitor rejected invoices and resolve billing errors or discrepancies.
• Communicate with attorneys and legal staff regarding billing inquiries, corrections, and outstanding items.
• Maintain accurate client billing information, including billing rates, arrangements, and client requirements.
• Assist with resolving billing discrepancies and responding to client inquiries.
• Monitor billing deadlines and ensure timely submission of invoices.
• Maintain organized billing records and supporting documentation.
• Assist with monthly and year-end billing reconciliations and reporting.
• Collaborate with Collections and Accounting teams to address outstanding balances and billing-related issues.

Skills

Billing processes

Attention to detail

Organizational skills

Time management

Independent worker

Tools

Electronic billing platforms

Microsoft Excel

Microsoft Outlook

Job description

Quintairos, Prieto, Wood & Boyer, P.A. (QPWB), a multi-office national law firm and the largest minority owned law firm in the United States, is seeking a Billing Specialist to join our Finance Department in Miami, FL. This is a full-time position offering competitive compensation and a comprehensive benefits package.

About the Role

The Billing Specialist will be responsible for managing the billing process for assigned attorneys and clients, ensuring accurate and timely preparation and submission of invoices. This position requires strong attention to detail, organizational skills, and the ability to manage a high volume of billing activity in a fast-paced law firm environment.

The ideal candidate will have prior legal billing experience, familiarity with electronic billing platforms, and the ability to work collaboratively with attorneys, legal staff, and the Finance Department to ensure efficient billing operations.

Primary Duties and Responsibilities

• Manage the full-cycle billing process for assigned attorneys and clients
• Prepare, review, edit, and finalize monthly pre-bills and client invoices
• Process billing adjustments, time transfers, write-offs, and other invoice modifications
• Review billing entries for accuracy and compliance with client billing guidelines
• Submit invoices through electronic billing platforms and client billing portals
• Monitor rejected invoices and resolve billing errors or discrepancies
• Communicate with attorneys and legal staff regarding billing inquiries, corrections, and outstanding items
• Maintain accurate client billing information, including billing rates, arrangements, and specific client requirements
• Assist with resolving billing discrepancies and responding to client inquiries
• Monitor billing deadlines and ensure timely submission of invoices
• Maintain organized billing records and supporting documentation
• Assist with monthly and year-end billing reconciliations and reporting
• Collaborate with the Collections and Accounting teams to address outstanding balances and billing-related issues
• Perform additional billing and Finance Department responsibilities as assigned

Qualifications

• 2+ years of billing experience preferred
• Prior law firm billing experience strongly preferred
• Experience with electronic billing platforms and client billing guidelines preferred
• Familiarity with legal billing procedures, time entries, billing adjustments, and invoice processing
• Experience working in a high-volume, multi-attorney billing environment preferred
• Proficiency in Microsoft Office Suite, particularly Excel and Outlook
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Ability to manage multiple priorities and meet strict billing deadlines
• Strong written and verbal communication skills
• Ability to work independently while collaborating effectively with attorneys and Finance Department staff
• Professional, dependable, and capable of handling confidential financial information

What We Offer

QPWB offers competitive compensation and a comprehensive benefits package for full-time employees, including:

• Medical, dental, and vision insurance
• Employer-paid life insurance and short-term disability
• 401(k) with employer match
• Paid vacation, holidays, and personal time off
• Opportunities for professional growth and advancement within a national law firm

QPWB is an Equal Opportunity Employer.

LI-AR1

Join a Team of Difference Makers

Joining Quintairos, Prieto, Wood & Boyer, P.A. (QPWB) means becoming part of a team of difference-makers who are passionate about making a positive impact in the legal profession. Our commitment to excellence, diversity, and innovation extends to every aspect of the firm.