Billing Specialist

Carlton Fields; West Palm Beach (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

Carlton Fields is seeking a Billing Specialist for its Miami office. The Billing Specialist assists attorneys with the accurate and efficient preparation of bills for clients, ensuring timely invoices in accordance with client agreements. We will consider candidates in Miami, Tampa or Orlando.

The role involves editing proformas, coordinating invoice approvals, and managing electronic submissions while maintaining high attention to detail and customer service excellence.

Qualifications

• Three to five years of billing experience in a service industry, preferably in law firm environment.
• Elite 3E software experience preferred.
• Billstream software experience preferred.
• eBillingHub electronic billing experience preferred.
• Strong attention to detail and a self-starter.
• Outstanding organizational skills.
• Superior customer service skills and a team player.
• Excellent verbal and written communication skills.
• Ability to multi-task and meet deadlines in a fast-paced business environment.
• Flexible to work overtime as needed.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Distribute and edit proformas.
• Follow up with attorneys to ensure invoices are approved and submitted.
• Ensure timeliness, accuracy and acceptance of invoices on a monthly basis.
• Process electronic submission of client invoices, budgets, timekeeper rate requests and accruals.
• Ensure compliance with client Outside Counsel Guidelines and fee terms.
• Timely resolution of rejections or reductions of electronic invoices.
• Respond to client inquiries and resolution of billing issues.
• Handle special billing projects as assigned.

Skills

Billing experience

Attention to detail

Customer service

Time management

Communication

Tools

Elite 3E

Billstream

eBillingHub

Microsoft Office

Job description

Carlton Fields is seeking a Billing Specialist for its Miami office.

Position Summary

The Billing Specialist assists attorneys with the accurate and efficient preparation of bills for clients, ensuring that the client invoices are processed timely and in accordance with the client agreement. We will consider candidates for this position in Miami, Tampa or Orlando.

Duties & Responsibilities

• Distribute and edit proformas
• Follow up with attorneys to ensure invoices are approved and submitted
• Ensure timeliness, accuracy and acceptance of invoices on a monthly basis
• Process electronic submission of client invoices, budgets, timekeeper rate requests and accruals
• Ensure compliance with client Outside Counsel Guidelines and fee terms
• Timely resolution of rejections or reductions of electronic invoices
• Respond to client inquires and resolution of billing issues
• Handle special billing projects as assigned

Qualifications

• Three to five years of billing experience in a service industry, preferably in law firm environment
• Elite 3E software experience preferred
• Billstream software experience preferred
• eBillingHub electronic billing experience preferred
• Strong attention to detail and a self-starter
• Outstanding organizational skills
• Superior customer service skills and a team player
• Excellent verbal and written communication skills
• Ability to multi-task and meet deadlines in a fast-paced business environment
• Flexible to work overtime as needed
• Proficiency in Microsoft Office Suite

Actual salaries will vary depending upon various factors, including relevant experience and skillset. The salary range listed is just one component of the Carlton Fields total compensation package for employees. Other monetary rewards include annual discretionary bonuses based on performance and profit-sharing contributions based on eligibility and firm profitability.

Additionally, Carlton Fields provides a comprehensive suite of benefits to promote health and financial security, including medical, dental, and vision insurance as well as life, accident, and disability insurance plans. The firm also provides the opportunity to participate in 401(k) retirement benefits, commuter benefits, and well-being programs.