Collections Specialist

Quintairos, Prieto, Wood, & Boyer, P.A.; Miami (FL); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Employer-paid life insurance

Short-term disability

401(k) with employer match

Paid vacation, holidays, and personal

Professional growth opportunities

Job summary

Quintairos, Prieto, Wood & Boyer, P.A. in Miami, FL is seeking a Collections Specialist to join its Finance Department. The role focuses on managing accounts receivable, following up on unpaid invoices, and helping ensure timely client payments for a large, national law firm.

The ideal candidate has 2+ years of AR or collections experience, preferably in a law firm, and strong communication, organizational, and problem-solving skills to work with clients, attorneys, and internal teams.

Qualifications

• 2+ years of accounts receivable, collections, or related accounting experience.
• Prior law firm collections or accounts receivable experience strongly preferred.
• Familiarity with legal billing practices, invoice processing, and client payment procedures.
• Strong understanding of accounts receivable aging reports and collection processes.
• Proficiency in Microsoft Office Suite, particularly Excel and Outlook.
• Experience with accounting, billing, or financial management software preferred.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to handle sensitive financial conversations professionally and effectively.
• Professional, dependable, and capable of handling confidential financial information.

Responsibilities

• Manage and monitor assigned accounts receivable portfolios to ensure timely collection of outstanding balances
• Review accounts receivable aging reports and identify overdue invoices requiring follow-up
• Contact clients regarding outstanding invoices, payment statuses, and past-due balances
• Communicate professionally with attorneys, clients, and internal departments regarding collection matters
• Research and resolve payment discrepancies, billing disputes, and outstanding account issues
• Maintain accurate records of collection activity, client communications, and payment arrangements
• Monitor client accounts and follow up on outstanding payment commitments
• Collaborate with the Billing Department to resolve invoice discrepancies and facilitate payment processing
• Prepare and distribute accounts receivable reports, collection summaries, and aging analyses
• Assist with identifying and resolving unapplied payments, short payments, and other account discrepancies
• Review outstanding balances and elevate collection concerns to management when appropriate
• Maintain organized documentation of collection efforts and account activity
• Assist with month-end accounts receivable reconciliations and reporting
• Support the Finance Department with additional accounting and collections-related projects as needed

Skills

Accounts receivable

Collections

Law firm experience

Excel

Communication

Organizational skills

Tools

Accounting software

Billing software

Job description

Quintairos, Prieto, Wood & Boyer, P.A. (QPWB), a multi-office national law firm and the largest minority owned law firm in the United States, is seeking a Collections Specialist to join our Finance Department in Miami, FL. This is a full-time position offering competitive compensation and a comprehensive benefits package.

About the Role

The Collections Specialist will be responsible for managing and monitoring outstanding accounts receivable, following up on unpaid invoices, and assisting with the timely collection of client payments.

This position requires a detail-oriented and proactive professional who is comfortable communicating with clients, attorneys, and internal departments to resolve outstanding balances and payment discrepancies.

The ideal candidate will have prior accounts receivable or collections experience, preferably within a law firm or professional services environment, and possess strong communication, organizational, and problem-solving skills.

Primary Duties and Responsibilities

• Manage and monitor assigned accounts receivable portfolios to ensure timely collection of outstanding balances
• Review accounts receivable aging reports and identify overdue invoices requiring follow-up
• Contact clients regarding outstanding invoices, payment statuses, and past-due balances
• Communicate professionally with attorneys, clients, and internal departments regarding collection matters
• Research and resolve payment discrepancies, billing disputes, and outstanding account issues
• Maintain accurate records of collection activity, client communications, and payment arrangements
• Monitor client accounts and follow up on outstanding payment commitments
• Collaborate with the Billing Department to resolve invoice discrepancies and facilitate payment processing
• Prepare and distribute accounts receivable reports, collection summaries, and aging analyses
• Assist with identifying and resolving unapplied payments, short payments, and other account discrepancies
• Review outstanding balances and elevate collection concerns to management when appropriate
• Maintain organized documentation of collection efforts and account activity
• Assist with month-end accounts receivable reconciliations and reporting
• Support the Finance Department with additional accounting and collections-related projects as needed

Qualifications

• 2+ years of accounts receivable, collections, or related accounting experience preferred
• Prior law firm collections or accounts receivable experience strongly preferred
• Familiarity with legal billing practices, invoice processing, and client payment procedures
• Strong understanding of accounts receivable aging reports and collection processes
• Proficiency in Microsoft Office Suite, particularly Excel and Outlook
• Experience with accounting, billing, or financial management software preferred
• Excellent written and verbal communication skills
• Strong organizational and time-management abilities
• Ability to handle sensitive financial conversations professionally and effectively
• Strong problem-solving skills and attention to detail
• Ability to manage multiple accounts, priorities, and deadlinesAbility to work independently while collaborating with attorneys, billing staff, and Finance Department personnel
• Professional, dependable, and capable of handling confidential financial information

What We Offer

QPWB offers competitive compensation and a comprehensive benefits package for full-time employees, including:

• Medical, dental, and vision insurance
• Employer-paid life insurance and short-term disability
• 401(k) with employer match
• Paid vacation, holidays, and personal time off
• Opportunities for professional growth and advancement within a national law firm

QPWB is an Equal Opportunity Employer.

Join a Team of Difference Makers

Joining Quintairos, Prieto, Wood & Boyer, P.A. (QPWB) means becoming part of a team of difference-makers who are passionate about making a positive impact in the legal profession. Our commitment to excellence, diversity, and innovation extends to every aspect of the firm.