Billing & Reconciliation Specialist

Sandri Energy LLC; Greenfield (MA); On-site; USD 32,000 - 39,000; Full time

Job summary

Sandri Energy LLC is seeking an Accounting Assistant in Greenfield, MA to provide core bookkeeping, administrative, and operational finance support across multiple entities.

You will handle daily sales recaps, reconciliations, coupon processing, inventory/fleet card management, and general billing support while collaborating with CSRs and station staff. This full-time clerical role requires attention to detail, ERP experience, and flexibility for peak periods.

Qualifications

• 1–3 years of experience in bookkeeping, accounting assistance, or sales reconciliation.
• Experience with POS/ERP software (E3, Great Plains/GP, E-store) and Microsoft Excel.
• Strong written and verbal communication in English.

Responsibilities

• Print daily recaps for 16 C-stores and verify data.
• Reconcile daily cash, card payments, merchant payouts, and bank statements.
• Manage scheduling logs for stations and agents with shifts and meter readings.
• Perform credit card reconciliations and verify deposits across banking accounts and store software.
• Verify sales tax calculations, paid-on-account balances, cash over/short entries, and open-item offset credits.
• Process invoices and deposits; support billing and CSRs as needed.
• Assist with mail processing and logging payments in the accounting system.
• Work extended hours during peak periods such as month-end, year-end closing, and tax season.

Skills

Bookkeeping experience

Data entry & reconciliation

English communication

Tools

E3

Great Plains

Excel

E-store

Job description

Sandri Energy LLC is seeking an Accounting Assistant in Greenfield, MA to provide core bookkeeping, administrative, and operational finance support across multiple entities.

You will handle daily sales recaps, reconciliations, coupon processing, inventory/fleet card management, and general billing support while collaborating with CSRs and station staff. This full-time clerical role requires attention to detail, ERP experience, and flexibility for peak periods.