Billing & Project Coordination Specialist

FALL CREEK FARM & NURSERY; Georgia; On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Weekly Paychecks

Paid Time Off

401(k) w/ Company Match

Stock Purchase Plan

Education Reimbursement

Legal Insurance

Discounts on gym memberships

Job summary

FALL CREEK FARM & NURSERY is seeking a detail-driven Project Coordinator for an in-office role to keep projects running smoothly by tracking, organizing, and billing to clients. You will collaborate daily with field teams, supervisors, and accounting to review logs, prepare invoices, and maintain accurate project records.

If you enjoy solving problems, staying organized, and getting details right, this role offers the opportunity to make an impact while supporting field operations and growing

Qualifications

• 2+ years of experience in project coordination, billing, accounting support, or administrative role
• Strong Excel/Google Sheets ability (data entry, formulas, reporting)
• Experience with invoicing, cost tracking, and project documentation
• In-office daily work supporting field and accounting teams
• Excellent attention to detail and accuracy with numbers and documentation

Responsibilities

• Review daily production reports, timesheets, and work logs to verify accuracy before billing
• Enter and maintain project data, labor hours, and production units in spreadsheets and internal systems
• Prepare, submit, and track client invoices based on completed work and contract requirements
• Reconcile billing, hours, and work documentation; resolve discrepancies with field teams and supervisors
• Set up new projects and purchase orders in the billing system and maintain contract files
• Support payroll coding by confirming time entries are aligned with job tasks and cost codes
• Monitor project status, timelines, and documentation to ensure timely billing and closeout
• Communicate with field staff, accounting, vendors, and customers regarding project updates and billing inquiries
• Maintain accurate spreadsheets and tracking tools for production, job costs, and invoicing schedules
• Assist with accounts receivable follow-ups and help resolve outstanding invoice issues
• Prepare reports and provide administrative support to project managers and leadership
• Handle confidential information with professionalism and strong attention to detail

Skills

Attention to detail

Excel/Sheets

Strong communication

Time management

Team collaboration

Education

High school diploma or equivalent

Associate or bachelor's degree a plus

Tools

Billing software

Billing systems

Job description

FALL CREEK FARM & NURSERY is seeking a detail-driven Project Coordinator for an in-office role to keep projects running smoothly by tracking, organizing, and billing to clients. You will collaborate daily with field teams, supervisors, and accounting to review logs, prepare invoices, and maintain accurate project records.

If you enjoy solving problems, staying organized, and getting details right, this role offers the opportunity to make an impact while supporting field operations and growing