Billing & PO Operations Specialist

Electronic Arts (EA); Orlando (FL); Sur place; USD 55 000 - 75 000; Plein temps

Résumé du poste

Electronic Arts is seeking a Billing Coordinator to manage daily billing and purchasing operations across marketing and communications. Based in our Orlando-area Creative Studio, you will coordinate POs, vendor onboarding, and invoice flows, partnering with Finance, Legal, and external suppliers to keep payments on schedule.

You will ensure month-end and year-end deadlines are met, maintain trackers, and resolve discrepancies with minimal supervision.

Qualifications

• 2+ years of experience in billing, accounts payable, or operational purchasing support, managing a steady, high volume of POs, invoices, and vendor setups.
• Systems & Spreadsheets: Hands-on experience with financial and purchasing systems (such as Oracle, Salesforce) and proficiency with Excel/Google Sheets for tracking, filtering, and organizing financial data.
• Independent Problem Solver: Proven ability to take ownership of tasks, investigate discrepancies with Purchasing or A/P, and resolve billing issues independently with minimal supervision.
• Organization & Detail: Exceptional organizational skills with the ability to track contracts, paperwork, and approval workflows across multiple teams simultaneously without missing deadlines.
• Communication & Collaboration: Excellent written and verbal communication skills, a customer-service mindset, and a demonstrated ability to build strong relationships across diverse teams.
• Adaptable & Coachable: Quick learner who embraces feedback, adapts well to changing priorities, and actively speaks up with ideas to improve processes.

Responsabilités

• Create and process daily purchase order (PO) requests such as Oracle.
• Vendor setups in EA’s financial tools such as Tap Tool.
• Review incoming invoices, match them to corresponding open POs, and submit them to Accounts Payable (A/P) for timely processing.
• Maintain internal PO and invoice trackers daily with accurate, up-to-date payment status, account coding, and documentation.
• Partner with the Billing Manager to conduct weekly audits of PO trackers to catch missing details or pending approvals early.
• Proactively follow up with project managers and business owners on un-invoiced open POs to maintain budget accuracy.
• Take ownership of billing discrepancies - work directly with Purchasing, A/P, and vendors to resolve payment holds or invoice mismatches with minimal supervision.
• Serve as the dedicated billing point of contact for supported teams, responding promptly and professionally to vendor and internal payment inquiries.
• Ensure all billing activities meet month-end and fiscal year-end deadlines in full adherence to EA payment policies.
• Build strong, collaborative relationships across teams and proactively suggest workflow improvements and updates to team documentation.

Connaissances

Billing experience

Accounts payable

Vendor onboarding

Excel/Sheets

Oracle

Communication

Detail oriented

Outils

Oracle

Tap Tool

Salesforce

Description du poste

Electronic Arts is seeking a Billing Coordinator to manage daily billing and purchasing operations across marketing and communications. Based in our Orlando-area Creative Studio, you will coordinate POs, vendor onboarding, and invoice flows, partnering with Finance, Legal, and external suppliers to keep payments on schedule.

You will ensure month-end and year-end deadlines are met, maintain trackers, and resolve discrepancies with minimal supervision.