Billing Coordinator, 6-Month Temp Role

Electronic Arts (EA); Orlando (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Electronic Arts is seeking a Billing Coordinator to manage daily billing and purchasing operations across marketing and communications. Based in our Orlando-area Creative Studio, you will coordinate POs, vendor onboarding, and invoice flows, partnering with Finance, Legal, and external suppliers to keep payments on schedule.

You will ensure month-end and year-end deadlines are met, maintain trackers, and resolve discrepancies with minimal supervision.

Qualifications

• 2+ years of experience in billing, accounts payable, or operational purchasing support, managing a steady, high volume of POs, invoices, and vendor setups.
• Systems & Spreadsheets: Hands-on experience with financial and purchasing systems (such as Oracle, Salesforce) and proficiency with Excel/Google Sheets for tracking, filtering, and organizing financial data.
• Independent Problem Solver: Proven ability to take ownership of tasks, investigate discrepancies with Purchasing or A/P, and resolve billing issues independently with minimal supervision.
• Organization & Detail: Exceptional organizational skills with the ability to track contracts, paperwork, and approval workflows across multiple teams simultaneously without missing deadlines.
• Communication & Collaboration: Excellent written and verbal communication skills, a customer-service mindset, and a demonstrated ability to build strong relationships across diverse teams.
• Adaptable & Coachable: Quick learner who embraces feedback, adapts well to changing priorities, and actively speaks up with ideas to improve processes.

Responsibilities

• Create and process daily purchase order (PO) requests such as Oracle.
• Vendor setups in EA’s financial tools such as Tap Tool.
• Review incoming invoices, match them to corresponding open POs, and submit them to Accounts Payable (A/P) for timely processing.
• Maintain internal PO and invoice trackers daily with accurate, up-to-date payment status, account coding, and documentation.
• Partner with the Billing Manager to conduct weekly audits of PO trackers to catch missing details or pending approvals early.
• Proactively follow up with project managers and business owners on un-invoiced open POs to maintain budget accuracy.
• Take ownership of billing discrepancies - work directly with Purchasing, A/P, and vendors to resolve payment holds or invoice mismatches with minimal supervision.
• Serve as the dedicated billing point of contact for supported teams, responding promptly and professionally to vendor and internal payment inquiries.
• Ensure all billing activities meet month-end and fiscal year-end deadlines in full adherence to EA payment policies.
• Build strong, collaborative relationships across teams and proactively suggest workflow improvements and updates to team documentation.

Skills

Billing experience

Accounts payable

Vendor onboarding

Excel/Sheets

Oracle

Communication

Detail oriented

Tools

Oracle

Tap Tool

Salesforce

Job description

Description & Requirements

Electronic Arts creates next-level entertainment experiences that inspire players and fans around the world. Here, everyone is part of the story. Part of a community that connects across the globe. A place where creativity thrives, new perspectives are invited, and ideas matter. A team where everyone makes play happen.

We are looking for an organized, dependable, and proactive Billing Coordinator. Based within our Creative Studio, this role reports directly to the Director of Global Events while receiving day-to-day operational guidance and mentorship from our Billing Manager. You will drive day-to-day billing and purchasing operations across key marketing and communication disciplines.

In this role, you will partner closely with global stakeholders - including Event Producers, Talent and Community Managers, Communications Leads, Finance, Legal, and external suppliers. From handling purchase orders (POs) and vendor onboarding to routing invoices and maintaining weekly financial trackers, you will keep our payment operations moving smoothly, accurately, and on schedule across our portfolio of titles and experiences.

Responsibilities

• Create and process daily purchase order (PO) requests such as Oracle.
• Vendor setups in EA’s financial tools such as Tap Tool.
• Review incoming invoices, match them to corresponding open POs, and submit them to Accounts Payable (A/P) for timely processing.
• Maintain internal PO and invoice trackers daily with accurate, up-to-date payment status, account coding, and documentation.
• Partner with the Billing Manager to conduct weekly audits of PO trackers to catch missing details or pending approvals early.
• Proactively follow up with project managers and business owners on un-invoiced open POs to maintain budget accuracy.
• Take ownership of billing discrepancies - work directly with Purchasing, A/P, and vendors to resolve payment holds or invoice mismatches with minimal supervision.
• Serve as the dedicated billing point of contact for supported teams, responding promptly and professionally to vendor and internal payment inquiries.
• Ensure all billing activities meet month-end and fiscal year-end deadlines in full adherence to EA payment policies.
• Build strong, collaborative relationships across teams and proactively suggest workflow improvements and updates to team documentation.

Qualifications

• 2+ years of experience in billing, accounts payable, or operational purchasing support, managing a steady, high volume of POs, invoices, and vendor setups.
• Systems & Spreadsheets: Hands-on experience with financial and purchasing systems (such as Oracle, Salesforce) and proficiency with Excel/Google Sheets for tracking, filtering, and organizing financial data.
• Independent Problem Solver: Proven ability to take ownership of tasks, investigate discrepancies with Purchasing or A/P, and resolve billing issues independently with minimal supervision.
• Organization & Detail: Exceptional organizational skills with the ability to track contracts, paperwork, and approval workflows across multiple teams simultaneously without missing deadlines.
• Communication & Collaboration: Excellent written and verbal communication skills, a customer-service mindset, and a demonstrated ability to build strong relationships across diverse teams.
• Adaptable & Coachable: Quick learner who embraces feedback, adapts well to changing priorities, and actively speaks up with ideas to improve processes.

Pay Transparency - North America

Compensation And Benefits

The ranges listed below are what EA in good faith expects to pay applicants for this role in these locations at the time of this posting. If you reside in a different location, a recruiter will advise on the applicable range and benefits. Pay offered will be determined based on a number of relevant business and candidate factors (e.g. education, qualifications, certifications, experience, skills, geographic location, or business needs).

PAY RANGES

• British Columbia (depending on location e.g. Vancouver vs. Victoria) *$67,000 - $92,700 CAD

Pay is just one part of the overall compensation at EA.

In Canada, we offer a package of benefits including vacation (3 weeks per year to start), 10 days per year of sick time, and extended health/dental/vision coverage and basic life insurance.

About Electronic Arts

We’re proud to have an extensive portfolio of games and experiences, locations around the world, and opportunities across EA. We value adaptability, resilience, creativity, and curiosity. From leadership that brings out your potential, to creating space for learning and experimenting, we empower you to do great work and pursue opportunities for growth.

We adopt a holistic approach to our benefits programs, emphasizing physical, emotional, financial, career, and community wellness to support a balanced life. Our packages are tailored to meet local needs and may include healthcare coverage, mental well-being support, retirement savings, paid time off, family leaves, complimentary games, and more. We nurture environments where our teams can always bring their best to what they do.

Electronic Arts is an equal opportunity employer. All employment decisions are made without regard to race, color, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, genetic information, religion, disability, medical condition, pregnancy, marital status, family status, veteran status, or any other characteristic protected by law. We will also consider employment qualified applicants with criminal records in accordance with applicable law. EA also makes workplace accommodations for qualified individuals with disabilities as required by applicable law.