Billing/Payroll Specialist

Spread Your Wings LLC; Sacramento (CA); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Paid time off

Competitive hourly wage

Job summary

Spread Your Wings LLC in Sacramento seeks a Billing/Payroll Specialist with medical billing and administrative experience to monitor and recoup payments for a small mental health practice. Reporting to the Accounting Manager, the role is office-based with occasional travel to other branches to optimize efficiency.

The ideal candidate has at least one year in office duties and accounting/bookkeeping, strong communication, and familiarity with basic payroll and billing systems.

Qualifications

• Must have at least one year of experience in an office setting and general office duties.
• Must have at least one year of accounting/bookkeeping experience.
• Strong written and verbal communication skills.
• Experience with accounting or electronic health record systems is a plus (QuickBooks, QSP, etc.).
• Willingness to travel to other office locations as needed.

Responsibilities

• Collaborate daily with the Finance team to review, reconcile, monitor, and confirm payments and invoices.
• Provide tracking and monitoring reports to Accounting Manager and other team members on a regular basis.
• Attend team meetings and take minutes to record relevant discussion points.
• Perform general office duties (filing, records management, etc.), including responding to phone calls and emails.
• Assist supervisor with overview and monitoring of company account and invoices to ensure accurate payments.
• Assist team with reconciliation of payroll records/processing and review of relevant documents.
• Assist team with recoupment of retroactive funds to be collected for services rendered in previous periods.
• Enter billing records into electronic invoicing system for reimbursements from regional center offices.
• Assist Payroll department with reviews, data entry, and processing of payroll as assigned.
• Perform other duties to support billing/payroll functions of various departments.

Skills

office communication

attention to detail

Tools

QuickBooks

QSP

Job description

Job Summary

We are seeking a candidate with prior experience in medical billing and administrative tasks in a fast-paced work environment to help monitor and recoup medical payments for a small mental health practice office. Under the guidance and supervision of the Accounting Manager, the Billing/Payroll Specialist (BPS) will perform work duties in an office setting, with the majority of the work hours being dedicated at the assigned/main office location and some hours being approved to work from a different office location, if needed, to optimize work efficiency.

• Collaborate daily with the members of the Finance team to review, reconcile, monitor, and confirm payments and invoices.
• Provide tracking and monitoring reports to Accounting Manager & other team members (including managers and executives) on a regular basis, per request of supervisors and other team members
• Attend team meetings and take minutes to record relevant discussion points.
• Perform general office duties (filing, records management, etc.), including responding to phone calls and emails.
• Assist supervisor with overview and monitoring of company account and invoices to ensure accurate payments and collections have been recorded in the electronic records system.
• Assist team with reconciliation of payroll records/processing and review of relevant documents.
• Assist team with recoupment of retroactive funds to be collected for services rendered in previous service periods.
• Enter billing records into electronic invoicing system for reimbursements from regional center offices.
• Assist Payroll department with reviews, data entry, and processing of payroll as assigned.
• Perform other associated duties to support billing/payroll functions of various departments.

Job Summary

We are seeking a candidate with prior experience in medical billing and administrative tasks in a fast-paced work environment to help monitor and recoup medical payments for a small mental health practice office. Under the guidance and supervision of the Accounting Manager, the Billing/Payroll Specialist (BPS) will perform work duties in an office setting, with the majority of the work hours being dedicated at the assigned/main office location and some hours being approved to work from a different office location, if needed, to optimize work efficiency.

Job Duties

• Collaborate daily with the members of the Finance team to review, reconcile, monitor, and confirm payments and invoices.
• Provide tracking and monitoring reports to Accounting Manager & other team members (including managers and executives) on a regular basis, per request of supervisors and other team members
• Attend team meetings and take minutes to record relevant discussion points.
• Perform general office duties (filing, records management, etc.), including responding to phone calls and emails.
• Assist supervisor with overview and monitoring of company account and invoices to ensure accurate payments and collections have been recorded in the electronic records system.
• Assist team with reconciliation of payroll records/processing and review of relevant documents.
• Assist team with recoupment of retroactive funds to be collected for services rendered in previous service periods.
• Enter billing records into electronic invoicing system for reimbursements from regional center offices.
• Assist Payroll department with reviews, data entry, and processing of payroll as assigned.
• Perform other associated duties to support billing/payroll functions of various departments.

In addition to duties listed above, we are seeking a candidate that is a fast-learner with a positive energy. While we are a smaller team in the number of members, we work well together and embrace teamwork to help the business growth. You will be assigned at our Sacramento location as your main office location, and some of the work tasks may be assigned at another one of our branches on rare occasions (app. 2-3 times/year or less). Due to the confidentiality risks and other factors, this is NOT a remote position, so applicants must be able to work reliably at assigned office locations.

Requirements

• Must have at least one year of prior experience working in an office-setting, including experience with general office duties (filing, answering calls/emails, data entry, etc.)
• Must have at least one year of accounting/bookkeeping experience.
• Must possess good written and verbal skills (for emails, phone calls, meeting minutes, etc.)
• Accounting and/or Electronic Health Records System experience a plus. (QuickBooks, QSP, etc.)
• Must be able to work in the assigned office setting as scheduled.
• Must be willing to travel to other office location as needed. (App. 2-3 times/year or less)
• Must clear DOJ background check.
• Bilingual candidates a plus.

Compensation & Details of Position

• Hourly Wage: $25-27/hour, depending on level of experience.
• Accrued Paid Time Off - accrues upon first day of work; available to be used 90-days after first day of work
• Medical/Dental/Vision Benefits offered by company at no-cost for Bronze level. Higher levels are available, with employee share of cost
• Typical Work Hours: M-F; 8 hours/day (total of 40 hours/week): Specific work schedule will be negotiated upon hire and some weekends and/or evening work may be required (day-off and/or adjustment to schedule will be accommodated if weekends/evenings are worked).
• Classification: Non-exempt (aka hourly); eligible for overtime (with pre-authorization from supervisor)