Billing & Operations Coordinator

Wouch Maloney CPAs & Business Advisors; Horsham (PA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with company match

Flexible benefits (FSA/HSA/HRA)

Team outings

Job summary

Wouch Maloney CPAs & Business Advisors in Horsham, PA is seeking an Administrative Coordinator to support our accounting and advisory team. You will manage administrative tasks, billing, and client communications, helping partners focus on delivery.

The ideal candidate is highly organized, detail-oriented, and capable of handling multiple priorities in a fast-paced professional environment. Proficiency in Word and Excel and familiarity with Axcess/ShareFile are a plus.

Qualifications

• Proficient in Microsoft Word and Excel with strong attention to detail.
• Excellent organizational and multitasking abilities in a fast-paced environment.
• Clear written and verbal communication tailored for client interactions.

Responsibilities

• Prepare, format, proofread, and finalize documents using Microsoft Word.
• Create and maintain spreadsheets and track logs in Excel.
• Open new clients, add projects, and maintain client information in Axcess.
• Assist with client correspondence, engagement letters, and deliverables.
• Monitor accounts receivable and assist with billing and collections.
• Manage reception duties, including phones, mail, and office supplies.

Skills

Microsoft Word

Microsoft Excel

Attention to detail

Organizational skills

Multitasking

Written and verbal communication

Education

Associate or bachelor's degree

Tools

CCH Axcess

ShareFile

SafeSend

Job description

Wouch Maloney CPAs & Business Advisors in Horsham, PA is seeking an Administrative Coordinator to support our accounting and advisory team. You will manage administrative tasks, billing, and client communications, helping partners focus on delivery.

The ideal candidate is highly organized, detail-oriented, and capable of handling multiple priorities in a fast-paced professional environment. Proficiency in Word and Excel and familiarity with Axcess/ShareFile are a plus.