Administrative Coordinator

J.L. Nick & Associates; Warren (Warren County); On-site; USD 35,000 - 50,000; Full time

Job summary

A company in Warren is seeking a detail-oriented Administrative Coordinator to manage daily office operations. The role encompasses bookkeeping, general administrative support, and coordination of activities to ensure efficient office function. Ideal candidates will have organizational skills, proficiency in Microsoft Office, and experience in administrative support or bookkeeping. This opportunity is perfect for someone aiming to make a meaningful impact in a collaborative office setting.

Qualifications

• Prior experience in office management, administrative support, or bookkeeping.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and priorities independently.

Responsibilities

• Manage day-to-day office operations and coordination.
• Perform basic bookkeeping functions including accounts payable/receivable.
• Maintain accurate financial and administrative records.

Skills

Organizational skills

Attention to detail

Communication skills

Problem-solving skills

Reliability

Tools

Microsoft Office

Bookkeeping software

Job description

We are seeking a reliable and detail-oriented Administrative Coordinator to support the daily operations of an office in Warren, PA. This role is ideal for someone who enjoys keeping things organized, managing multiple responsibilities, and ensuring the office runs smoothly day-to-day.

Position Overview

The position will be responsible for bookkeeping, general administrative support, and coordinating daily office activities. This individual will play a key role in maintaining efficient operations and supporting leadership with a variety of tasks.

Key Responsibilities

• Manage day-to-day office operations and coordination
• Perform basic bookkeeping functions including accounts payable/receivable, invoicing, and tracking expenses
• Maintain accurate financial and administrative records
• Provide general administrative support including scheduling, correspondence, and document management
• Serve as a point of contact for vendors, clients, and internal staff
• Assist with office organization, supplies, and process improvements
• Support leadership with special projects as needed

Qualifications

• Prior experience in office management, administrative support, or bookkeeping
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and priorities independently
• Proficiency in Microsoft Office (Excel, Word, Outlook); experience with bookkeeping software preferred
• Strong communication and problem-solving skills
• High level of professionalism and reliability

Work Environment

• Small office setting with a collaborative and supportive team
• Opportunity to take ownership of processes and make a meaningful impact

Compensation

• Competitive pay based on experience