Administrative Coordinator

Wouch Maloney; Horsham (PA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive pay

Health, dental, vision insurance

401(k) with company match

Flexible benefits programs

Job summary

Wouch Maloney, located in Horsham, PA, is seeking a detail-oriented Administrative Coordinator to manage billing, administrative tasks, and support the firm's operations. The ideal candidate should be proficient in Microsoft Word and Excel, with exceptional attention to detail.

Key responsibilities include preparing client invoices, maintaining organized filing systems, and serving as a primary contact for clients. The position offers comprehensive benefits and promotes an inclusive culture.

Qualifications

• Strong proficiency in Microsoft Word and Excel.
• Exceptional attention to detail and organizational skills.
• Clear, professional written and verbal communication skills.

Responsibilities

• Prepare, review, and finalize client invoices.
• Create and maintain spreadsheets and tracking logs in Excel.
• Serve as a primary point of contact for clients.

Skills

Microsoft Word

Microsoft Excel

Attention to detail

Organizational skills

Professional communication

Education

Associate or bachelor's degree

Tools

CCH Axcess

ShareFile

SafeSend

Job description

Administrative Coordinator

Location: Horsham PA

Job Type: Full-time

Position Summary

Wouch, Maloney & Co., LLP, a growing accounting and advisory firm, is looking fora highly organized, detail-oriented, energeticAdministrative Coordinator.This position supportsour team by managing administrative, billing, and other operational tasks. This role is critical in removing non-billable work from partners and managers, allowing them to focus on client delivery.

The ideal candidate is highly professional, technically skilled, and takes a hands-on, solution-focused approach. You are someone whoanticipatesneeds,identifiesissues early, and follows through to resolution.

Key Responsibilities

Billing, Invoicing & Collections

• Prepare, review, and finalize client invoices
• Ensure invoices are accurate, timely, and consistent
• Monitoraccounts receivable and follow up on collections professionally and assertively
• Provide updates to partners and managers on outstanding balances

Administrative & Firm Support

• Prepare, format, proofread, and finalize documents using Microsoft Word
• Create and maintain spreadsheets and tracking logs in Excel
• Serve as a primary point of contact for clients (phone, email, and in-person)
• Assist with client correspondence, engagement letters, and deliverables
• Maintain organized electronic and physical filing systems
• Manage reception duties, including phones, mail, and office supplies

Process & Workflow Management

• Track tasks and ensure timely follow-through
• Monitor administrative workflows and identify inconsistencies
• Coordinate communication between staff, partners, and vendors

Required Skills & Qualifications

• Strong proficiency in Microsoft Word and Excel
• Exceptional attention to detail and organizational skills, diligent and accurate
• Ability to manage multiple priorities and meet deadlines
• Clear, professional written and verbal communication skills
• Comfortable working in a fast-paced, deadline-driven professional environment
• Client-focused mindset with high degree of professionalism

Preferred Experience

• Experience in a public accounting or professional services environment
• Background in billing and collections
• Familiarity with CCH Axcess, ShareFile, SafeSend a plus
• Associate or bachelor'sdegree preferred

Benefits

• Competitive pay
• Comprehensive benefits including health, dental vision, life insurance and short and long-term disability, 401(k) with company match, flexible benefits programs including FSA, HSA and HRA
• Inclusive culture with team outings, service projects, sports events and more!

Resumes will be accepted through June 5, 2026.