Billing Manager

The Crom Corporation; Gainesville (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

The Crom Corporation in Gainesville, FL is seeking an Accounting Full Time Manager to oversee the billing team, manage accounts receivable, and ensure accurate, timely billings to optimize cash flow. You will read contracts for billing details, set up new jobs, prepare invoices, and coordinate cost breakdowns with project teams.

This role requires leadership, strong Excel skills, and a track record in job cost accounting.

Qualifications

• Associates’ degree in Accounting/Finance or the equivalent experience.
• 5+ years of billing experience, preferably in the construction industry.
• 2+ years of managerial experience.
• 10+ years of overall accounting experience.
• Thorough working knowledge of job cost accounting.
• Strong organizational and verbal and written communication skills.
• Strong attention to detail, problem solving, solid analytical skills and follow through skills are essential.
• Proficiency in Excel.
• Ability to work in a fast-paced environment.
• Must obtain Public Notary.

Responsibilities

• Oversee billing team including hiring, training, setting standards and performance management.
• Read and understand contracts, especially regarding billing details and subcontractor terms.
• Perform job maintenance to include setup new jobs, uploading job budgets, enter contract values and change orders.
• Coordinate and facilitate contract and change order budget adjustments with accompanying cost breakdowns for input into software.
• Maintain accurate and complete electronic job folders through timely filing of invoices, check copies, lien waivers, insurance certificates, and fully executed contracts.
• Calculate, prepare and record customer billings according to customer contract, including all required forms and documentation.
• Close out jobs in contracts and job cost.
• Cash management.
• Process 3-way subcontractor and vendor invoices.
• Prepare and submit release of liens for customers and vendors.
• Respond to inquiries from customers and managers regarding accounts receivable.
• Assigning Project Managers to billing team.
• Deposits into the bank and management of cash receipts.
• Other duties as assigned.

Skills

Excel proficiency

Billing management

Analytical skills

Verbal and written communication

Attention to detail

Education

Associate degree in Accounting/Finance

Tools

Microsoft Excel

Job description

Accounting Full Time MGR Gainesville, FL, US

Job Purpose:

Oversight of billers and their responsibilities including Accounts Receivable, Job Setups, Billing and Job Cost reporting. Insure accurate, timely billings to achieve maximum cash flow.

• Oversight of billing team including hiring, training, setting standards and performance management.
• Read and understand contracts, especially regarding billing details and subcontractor terms.
• Perform job maintenance to include setup new jobs, uploading job budgets, enter contract values and change orders.
• Coordinate and facilitate contract and change order budget adjustments with accompanying cost breakdowns for input into software.
• Maintain accurate and complete electronic job folders through timely filing of invoices, check copies, lien waivers, insurance certificates, and fully executed contracts.
• Calculate, prepare and record customer billings according to customer contract, including all required forms and documentation.
• Close out jobs in contracts and job cost.
• Cash management.
• Process 3-way subcontractor and vendor invoices.
• Prepare and submit release of liens for customers and vendors.
• Respond to inquiries from customers and managers regarding accounts receivable.
• Assigning Project Managers to billing team.
• Deposits into the bank and management of cash receipts.
• Other duties as assigned.

Minimum Qualifications:

• Associates’ degree in Accounting/Finance or a related field or the equivalent experience.
• 5+ years of experience in billing, preferably in the Construction Industry.
• 2+ years of managerial experience.

Other requirements:

• 10+ years of overall general accounting experience.
• Thorough working knowledge of job cost accounting.
• Exceptional organizational skills and verbal and written communication skills.
• Strong technical accounting skills.
• Strong attention to detail, problem solving, solid analytical skills and follow through skills are essential.
• Exceptional organizational and analytical skills; demonstrated ability to manage multiple tasks simultaneously.
• Strong communication skills with the ability to deal with all levels of internal and external customers tactfully and effectively.
• Ability to work in a fast-paced environment.
• Strong proficiency in Excel.
• Obtain Public Notary

Working Conditions:

• Employee will spend periods of time sitting at a desk working on a computer.

Ability to work under deadlines and stress.

EEO Statement: CROM, LLC is an equal employment opportunity employer who may provide reasonable accommodation to enable individuals with disabilities to perform the essential functions of the job. EEO/VETS/DISABILITY