Billing Coordinator

Tews Company; Winter Park (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Confidential is seeking a Construction Billing / Accounts Receivable Specialist in Central Florida. You will review contracts, set up projects in NetSuite, process change orders, prepare milestone invoices, and submit invoices through contractor portals.

Ideal candidates will have experience with AIA payment applications, lien waivers/COIs, and strong Microsoft Excel/Acrobat skills. Ability to manage multiple priorities and maintain audit-ready documentation is essential.

Qualifications

• Experience with AIA payment applications and retainage.
• Billing experience against contracts and COIs.
• Attention to detail and audit readiness.

Responsibilities

• Review sales orders against contracts and confirm billing requirements.
• Set up projects in NetSuite and process change orders.
• Prepare milestone invoices and payment applications.
• Submit invoices through contractor portals and track payment.
• Maintain billing records and supporting project documentation.
• Assist with accounts receivable and month-end processes.

Skills

AIA payment applications

Schedules of values

Retainage

Invoice processing

Deadline-driven

Attention to detail

Tools

NetSuite

ERP system

Textura

SupplyPro

Procore

Excel

Outlook

Adobe Acrobat

Job description

Confidential – Construction Billing / Accounts Receivable Specialist Our growing client in Central Florida is seeking a detail-oriented billing professional to support project billing and accounts receivable activities. This role focuses on contract review, project setup, change order processing, and accurate invoice submission through customer/contractor portals. If you enjoy working in a fast-paced environment, managing multiple priorities, and keeping billing documentation organized and audit-ready, we’d like to hear from you.

Key Responsibilities

• Review sales orders against customer contracts and confirm billing requirements.


• Set up projects in NetSuite (or similar ERP) and process change orders.


• Prepare milestone invoices and AIA G702/G703 payment applications (including schedules of values and retainage, as applicable).


• Submit invoices through contractor portals (including Textura, SupplyPro, and Procore) and track progress through payment.


• Request and maintain Certificates of Insurance (COIs), track OCIP enrollment/reporting requirements, and manage lien waivers and releases.


• Complete customer/vendor setup packets and assist with credit card payment processing as needed.


• Maintain accurate billing records and supporting project documentation.


• Assist with accounts receivable activities and month-end processes.


• Perform other duties as assigned.

What We’re Looking For

• Working knowledge of AIA payment applications, schedules of values, and retainage.


• Experience with construction billing portals, lien waivers, and COIs.


• Strong proficiency in Microsoft Excel, Outlook, and Adobe Acrobat.


• Excellent attention to detail and commitment to accuracy.


• Ability to work independently, manage multiple priorities, and meet deadlines.


• Quick learner with a professional, customer-focused approach and strong organizational skills.

Preferred Qualifications

• 2+ years of experience in construction billing, accounts receivable, and/or project accounting.


• Experience with NetSuite or similar ERP/accounting software.


• Solid understanding of the accounts receivable cycle and month-end processes.


• Comfort learning new systems/software and adapting to changing processes.

Why Join Us

• Stable, process-driven role supporting active projects


• Collaborative team environment with clear priorities and deadlines


• Opportunity to deepen construction billing and portal expertise

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