Billing Manager

Allied Universal; Florida; On-site; USD 80,000 - 115,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Retirement plans

Paid time off and holidays

Job summary

Allied Universal is seeking a Billing Manager to oversee client and subcontractor invoicing, WinTeam administration, and compliance with federal government laws. You will manage audits under FAR and SCA, coordinate with Pricing and Contracts teams, and ensure accurate invoicing across federal contracts.

The role requires expertise in government billing, strong MS Office proficiency, and the ability to lead billing operations in a fast-paced environment.

Qualifications

• Associate's degree or higher; government billing experience a plus.
• Active Security Clearance or ability to obtain Security Clearance (Top Secret preferred).
• Minimum 3 years of government contract billing experience.
• Minimum 3 years of experience in military, law enforcement, or security fields.
• Experience reading and implementing government contracts and provisions.
• Strong initiative, ability to manage multiple priorities and deadlines.
• Proficient in Microsoft Office applications and office tech.
• Professional, articulate with good judgment and discretion.
• Excellent oral and written communication skills.
• Keen attention to detail; strong analytical and organizational skills.
• Ability to thrive in a dynamic, priority-driven environment.

Responsibilities

• Audit payroll compliance per FAR, SCA, and contract requirements; define audit parameters.
• Address compliance gaps; produce guidance, mentor staff, and map compliance roadmaps.
• Create and manage all billing processes for the department.
• Handle client-facing billing for federal contracts: invoice prep, submissions, and payroll reconciliation.
• Process subcontractor invoices via Verian and Courier; verify accuracy.
• Process REA, one-time, and other federal contract bill rate adjustments.
• Share invoicing and contract spend data with Contracts Administration and Pricing teams.
• Administer WinTeam changes: wage, H&W, and fringe benefit updates; coordinate with unions and IT.
• Schedule setup for new contracts and updates after client modifications.
• Process bill rate increases in internal systems.

Skills

Microsoft Office

Analytical skills

Organizational skills

Communication skills

Education

Associate's degree in Business Administration, Finance, or related field

High School diploma with 5 years government contract billing experience

Tools

Verian

Courier

WinTeam

Job description

Billing Manager

Job Locations

US Nationwide

Requisition ID

2026-1657396

Overview

Company Overview: Allied Universal, North America's leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve.

Job Description

Allied Universal is hiring a Billing Manager. The Billing Manager is responsible for client invoicing, subcontractor invoicing, WinTeam administration, and ensuring company compliance with relevant government laws and regulations.

Responsibilities

• Conduct routine audits of payroll to ensure compliance with the Federal Acquisition Regulation (FAR), Service Contract Act (SCA), and contract-specific requirements; manage audit process, create audit parameters and frequency
• Address compliance deficiencies; conduct management notifications (liaise with client, as needed), develop guidance materials, coach and mentor field staff, bringing them into compliance and developing a roadmap for maintaining compliance
• Create and manage all processes related to billing department
• Responsible for all client-facing billing functions for federal contracts to include:
  • Preparation of invoices and making necessary adjustments via Courier
  • Submission of invoices to clients
  • Reconciliation of company payroll reporting against government order to ensure accuracy
  • Work with Pricing team to ensure proper tracking of funds
• Responsible for subcontractor Invoice processing, to include:
  • Review of subcontractor invoices to ensure accuracy
  • Processing of subcontractor invoices through Verian
  • Administration of invoices through Courier, when applicable
• Processes invoices for all requests for equitable adjustment (REA), one-time and other adjustments to federal contract bill rates
• Provides invoicing amounts, contract spend, etc. to Contracts Administration and Pricing teams as needed for budget tracking and federal contract-required reporting
• Responsible for WinTeam Administration for all contract changes, to include:
  • Processing of employee wage, H&W, and fringe benefit increases
  • Communications with Union Administration, IT Development, and Benefits teams to ensure all changes to federal contract collective bargaining agreements are actioned
  • Initial schedule creation when new contracts are awarded
  • Updates to post setup for schedules when client modifications are received
  • Processing of bill rate Increases In all Internal systems

Qualifications

• Must possess one or more of the following:
  • Associate's degree in Business Administration, Finance, or related field
  • High School diploma with a minimum of five (5) years of government contract billing experience.
• Active Security Clearance or ability to obtain Security Clearance (Top Secret preferred)
• Minimum of three (3) years of government contract billing experience
• Minimum of three (3) years of experience within military, law enforcement, or security fields
• Experience reading, understanding, and implementing government contracts and contract provisions
• Demonstrated ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines
• Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology
• Professional, articulate, and able to use good independent judgment and discretion
• Outstanding oral and written communication skills
• Keen attention to detail
• Strong analytical and organizational skills
• Ability to work well in a dynamic environment with competing demands for priority

Bonus Qualifications (Not Required)

• Prior experience working in the government sector as a Contracting Officer, Contract Specialist or Contracting Officer Representative
• Bachelor's Degree in Business Administration, Finance, or related field

Compensation & Benefits

• Pay Rate: $80,000-$115,000 per year
• Medical, dental, vision, basic life, AD&D, and disability insurance
• Eligibility for our retirement plans
• Eight paid holidays annually, five sick days, and four personal days
• Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.

Allied Universal is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com

If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.