Billing Manager

VillaSport Athletic Club and Spa; Cypress (TX); Hybrid; USD 85,000 - 110,000; Full time

Benefits offered by this job

PTO

Full benefits package

401(k) with 4% match

Complimentary club membership

Discounts on club products and service

Job summary

Villa Sport in Cypress, TX is seeking a Billing Manager to oversee the company’s billing and collections functions, ensuring accurate and timely invoicing across club locations. The role emphasizes process improvement, internal controls, and cross-functional collaboration with Accounting, Operations, and IT teams.

You will lead a team, drive automation initiatives, and prepare executive summaries while ensuring compliance with policy and regulatory standards.

Qualifications

• Bachelor's degree in Accounting, Finance, Business, or related field.
• 5+ years of billing, accounting, finance, or revenue management experience.
• 2+ years of leadership experience.
• Strong knowledge of billing, collections, reconciliations, and internal controls.
• Advanced Excel skills.
• Experience managing multiple priorities and deadlines.
• Strong analytical and problem-solving abilities.
• Excellent communication and leadership skills.

Responsibilities

• Lead and manage all billing, collections, payment processing, and account maintenance activities.
• Develop and implement billing policies, procedures, and internal controls.
• Ensure timely and accurate monthly billing for all club locations.
• Oversee billing reconciliations and review significant variances.
• Monitor aging reports, collections activities, and account recovery efforts.
• Review and approve billing adjustments, refunds, write-offs, and account corrections.
• Manage billing staff performance, workload distribution, training, and development.
• Partner with Accounting to ensure accurate revenue reporting and account reconciliations.
• Collaborate with Operations, Membership, IT, and Finance teams to resolve issues impacting billing accuracy.
• Support system implementations, upgrades, testing, and data conversions.
• Establish KPIs for billing accuracy, collections effectiveness, and customer service.
• Review and analyze billing and collection trends and provide recommendations to management.
• Ensure compliance with company policies, regulatory requirements, and audit standards.
• Prepare executive-level summaries and reports for leadership.
• Drive process improvements and automation initiatives to increase efficiency and reduce risk.
• Manage department goals, and staffing plans.
• Other duties as assigned.

Skills

Billing & collections

Leadership

Analytical skills

Communication

Problem solving

Project management

Education

Bachelor's degree in Accounting, Finance, Business

Tools

Excel

Job description

Job Details

Job Location: Cypress, TX 77429

Position Type: Full Time

Job Category: Accounting

Villa Sport offers exciting and fulfilling career opportunities for those who thrive in a fast-paced, energizing environment. Our portfolio includes clubs across multiple states, including California, Texas, Colorado, Idaho, and Oregon. Our resort-style clubs are more than just gyms; they are communities where fitness, family, and fun come together. We are on a mission to create energizing environments where you can thrive and grow with us.

If you're a high-performing, outgoing, service-oriented superstar looking for a chance to make a difference, you've found your home. At Villa Sport, we offer a fantastic work environment, competitive wages, and a 401(k) plan with a company match of up to 4% of your compensation. Ready to join a team that's going places? Your journey starts here!

POSITION SUMMARY

The Billing Manager is responsible for the overall management, integrity, and performance of the Company's billing and collections functions. This role oversees billing operations, process improvement initiatives, reporting, internal controls, team development, and cross-functional collaboration. The Billing Manager ensures accurate and timely billing, collections, account reconciliations, data governance, and compliance while supporting strategic initiatives and business growth.

This is a hybrid position located at our Cypress, TX athletic club Monday through Thursday with the opportunity to work remote Fridays, weekly.

COMPENSATION AND BENEFITS INCLUDE

• Annually, based relevant experience to the role. Full-time hours.
• PTO.
• Full benefits package.
• 401(k) with dollar for dollar match up to 4%.
• Complimentary club membership.
• Discounts on club products and services.

RESPONSIBILITIES

• Lead and manage all billing, collections, payment processing, and account maintenance activities.
• Develop and implement billing policies, procedures, and internal controls.
• Ensure timely and accurate monthly billing for all club locations.
• Oversee billing reconciliations and review significant variances.
• Monitor aging reports, collections activities, and account recovery efforts.
• Review and approve billing adjustments, refunds, write-offs, and account corrections.
• Manage billing staff performance, workload distribution, training, and development.
• Partner with Accounting to ensure accurate revenue reporting and account reconciliations.
• Collaborate with Operations, Membership, IT, and Finance teams to resolve issues impacting billing accuracy.
• Support system implementations, upgrades, testing, and data conversions.
• Establish key performance indicators (KPIs) for billing accuracy, collections effectiveness, and customer service.
• Review and analyze billing and collection trends and provide recommendations to management.
• Ensure compliance with company policies, regulatory requirements, and audit standards.
• Prepare executive-level summaries and reports for leadership.
• Drive process improvements and automation initiatives to increase efficiency and reduce risk.
• Manage department goals, and staffing plans.
• Other duties as assigned.

QUALIFICATIONS

• Bachelor's degree in Accounting, Finance, Business, or related field.
• 5+ years of billing, accounting, finance, or revenue management experience.
• 2+ years of leadership experience.
• Strong knowledge of billing, collections, reconciliations, and internal controls.
• Advanced Excel skills.
• Experience managing multiple priorities and deadlines.
• Strong analytical and problem-solving abilities.
• Excellent communication and leadership skills.

For more information about Villa Sport, please visit our website at www.villasport.com.

EQUAL EMPLOYMENT OPPORTUNITY

It is the Company's policy to employ, train, promote, transfer, discipline, terminate, and otherwise treat all employees and job applicants on the basis of merit, qualifications, and abilities as they relate to the Company's needs. The Company does not discriminate in employment opportunities or practices on the basis of race, religion, creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital or domestic partnership status, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, gender expression, age, sexual orientation, military and veteran status any other characteristic protected by federal, state or local law.

By submitting my resume and/or application, I acknowledge and confirm that I have received and read and understand this Notice and I hereby authorize and consent to the Company's use of the Personal Information and Sensitive Personal Information it collects, receives or maintains for the business purposes identified above.