Billing Coordinator

Seyfarth Shaw LLP; Los Angeles (CA); On-site; USD 85,000 - 95,000; Full time

Benefits offered by this job

Paid time off

Medical/dental/vision insurance

401(k)

Job summary

Seyfarth Shaw LLP is seeking a Billing Coordinator in Los Angeles to manage client invoices for a team of attorneys. You will coordinate time entries, manage bill posting, and work with the e-billing team to ensure timely electronic submissions.

The role requires 3–5 years of legal billing experience, proficiency in Microsoft Office, and strong communication and prioritization skills. This on-site position offers a competitive salary and benefits package.

Qualifications

• College degree preferred or equivalent work experience.
• 3–5 years of legal billing experience.
• Experience with Aderant strongly preferred.
• Proficiency in basic Microsoft Office.
• Excellent oral and written communication skills.
• Ability to prioritize effectively.

Responsibilities

• Coordinate with Partners, Attorneys and Secretaries to manage time entries and edits, adjustments, write-downs, rate management and bill posting.
• Work directly with e-billing team to ensure that invoices that require electronic invoices are submitted timely.
• Prepare and process high quality invoices. Prepare invoices in customized formats as required by clients and Partners. Perform override calculations and changes. Initiate requests for supporting documentation and review for accuracy.
• Help to coordinate follow up on outstanding WIP and receivables. Work with assigned Partners to actively address aged unbilled fees and costs.
• Assist Collections team with identification and reconciliation of payments received.
• Provide basic financial data and analysis.
• Work with billers and attorneys in other offices as needed.

Skills

Microsoft Office

Communication skills

Prioritization

Education

College degree preferred or equivalent work experience

Tools

Aderant

Job description

Why Seyfarth

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you’ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

The Opportunity

As a Billing Coordinator, you are responsible for all aspects of drafting and finalizing client invoices for a group of dedicated attorneys.

The Day‑To‑Day

On Any Given Day, You Will

• Coordinate with Partners, Attorneys and Secretaries to manage time entries and edits, adjustments, write-downs, rate management and bill posting.
• Work directly with e-billing team to ensure that invoices that require electronic invoices are submitted timely.
• Prepare and process high quality invoices. Prepare invoices in customized formats as required by clients and Partners. Perform override calculations and changes. Initiate requests for supporting documentation and review for accuracy.
• Help to coordinate follow up on outstanding WIP and receivables. Work with assigned Partners to actively address aged unbilled fees and costs.
• Assist Collections team with identification and reconciliation of payments received.
• Provide basic financial data and analysis.
• Work with billers and attorneys in other offices as needed.

You Have

• College degree preferred or equivalent work experience
• 3-5 years of legal billing experience
• Experience with Aderant strongly preferred
• Proficiency in basic Microsoft Office
• Excellent oral and written communication skills
• Ability to prioritize effectively

What We Provide

Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence.

More About Seyfarth

With approximately 1,000 lawyers across 17 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at www.seyfarth.com/careers.

Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law.

If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster through the following link: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Location Specific Language

Seyfarth will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Qualified applicants with arrest or conviction records will be considered for Employment in accordance with the following laws if applicable, the Los Angeles County Fair Chance Ordinance for Employers, the Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act.

Seyfarth Shaw believes that conviction records may have a direct, adverse, and negative relationship to the following job duties: accessing company property, information, assets, and products; accessing client data or confidential information, and partnering and regularly working with or supervising other Seyfarth employees and interacting with Seyfarth clients.

• Chicago: The full time salary range for this role is $73,000 - $83,000 annually, which is based on a 35 hour work week.
• Los Angeles: The full time salary range for this role is $85,000 - $95,000 annually, which is based on a 40 hour work week.
• This is the lowest to highest salary we in good faith believe we would pay for this role in the locations listed above at the time of this posting. An employee’s pay within the salary range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, geographical location and business or organizational needs. This job is also eligible for an annual merit increase and bonus pay.
• We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, and 401(k).
• This position is based in Atlanta, GA 30309
• This position is based in Chicago, IL 60606
• This position is based in Los Angeles, CA 90067
• This position is based in Los Angeles, CA 90017