Billing & Data Entry Coordinator

E.H. Wolf & Sons, Inc.; Slinger, Northern (WI, KY); Hybrid; USD 25,000 - 33,000; Full time

Benefits offered by this job

401(k) match from day one

No weekends

In-Office

Job summary

E.H. Wolf & Sons, Inc. in Slinger, WI is seeking a detail-focused Billing & Data Entry Coordinator to join our in-office team.

This full-time, hourly role supports customer accounts with accurate invoicing, data processing and quick problem resolution. You’ll work Monday–Friday, with training provided and a 401(k) match from day one. Ideal candidates excel in Excel, enjoy customer interactions by phone and email, and can maintain high accuracy in busy environments.

Qualifications

• High school diploma or equivalent required.
• 2+ years in billing, invoicing or accounts receivable.
• Strong data entry and attention to detail for high-volume work.
• Proficiency with Microsoft Office, especially Excel and Outlook, and ability to learn new software.
• Clear, professional communication by phone and email.

Responsibilities

• Process customer billing accurately and on deadline.
• Enter a high volume of billing and account data.
• Use Excel to track, review and reconcile information.
• Review information for errors and work with other departments to fix them.
• Keep customer account records up to date.
• Help customers with billing and account questions by phone and email.
• Support the office team and cross-train to back up other roles.

Skills

Billing & Invoicing

Accounts Receivable

Data Entry

Customer communication

Attention to detail

Education

High school diploma or equivalent

Associate degree or vocational training

Tools

Excel

Outlook

ERP system

Job description

Description

E.H. Wolf & Sons • Slinger, WI • Full-Time • Hourly • In-Office
Monday–Friday, 7:00 a.m.–3:30 p.m. | No weekends | 401(k) match from day one

Since 1941, E.H. Wolf & Sons has been a family-owned supplier of fuel, lubricants and fluid management solutions to businesses across Wisconsin, Upper Michigan and the Midwest. We're looking for a detail-focused Billing & Data Entry Coordinator to help keep our billing and customer accounts accurate and on time.

If you're quick and accurate with data entry, comfortable in Excel and enjoy working with customers and coworkers across the company, this is a great fit. We'll train you on our systems.

What You'll Do

• Process customer billing accurately and on deadline
• Enter a high volume of billing and account data
• Use Excel to track, review and reconcile information
• Review information for errors and work with other departments to fix them
• Keep customer account records up to date
• Help customers with billing and account questions by phone and email
• Support the office team and cross-train to back up other roles

Requirements

Required

• High school diploma or equivalent
• 2+ years of billing, invoicing or accounts receivable experience
• Strong, accurate data entry skills and comfort with high-volume, detailed work
• Proficiency with Microsoft Office, especially Excel and Outlook, and the ability to learn new software
• Clear, professional communication by phone and email
• Strong attention to detail, organization and the ability to meet daily deadlines

Preferred

• Billing experience in transportation, logistics, fuel or distribution
• Experience with an ERP or accounting system
• Associate's degree or vocational/business training

E.H. Wolf & Sons and M.A. Wolf Trucking are Equal Opportunity/Affirmative Action Employers and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information, or any other protected characteristic under applicable law.