Billing Coordinator/Senior Billing Coordinator

Fried Frank Business Services Opportunities; United States; On-site; USD 75,000 - 95,000; Full time

Job summary

Fried Frank seeks a Billing Assistant to support the administration of unbilled inventory and the preparation of client billings. You will interact with attorneys, management, LEA staff and clients to ensure accurate, timely invoicing and accruals.

Responsibilities include processing transactional billings in 3E, generating proforma reports, and resolving invoice rejections with the ebilling hub. A strong knowledge of billing systems and Excel/Word is essential.

Qualifications

• Education: Bachelor's degree preferred, but not mandatory.
• Experience: Minimum 5 years similar experience with another law firm.
• Skills: Dependable, detail-oriented team player with excellent communication; punctuality and regular attendance.

Responsibilities

• Utilize 3E to prepare and process transactional, monthly and quarterly client billings.
• Generate proforma reports for partners.
• Process modifications/adjustments to transactions identified on proforma reports.
• Track and maintain proformas within 3E workflow until month end.
• Provide support to Billing Manager and Billing Coordinators.
• Assist Billing Manager with ad hoc projects as required.
• Ensure monthly accruals are completed and submitted timely.
• Utilize ARCS to manage partner backlog.
• Respond to and resolve billing inquiries from staff and management.
• Coordinate with ebilling team to ensure successful invoice submissions and resolve rejections.
• Collaborate with Revenue Control teams (Client Compliance, Collections, eBilling).
• Interact professionally with partners to manage monthly billings.

Skills

Detail oriented

Team player

Excellent communication

Prioritization

Education

Bachelor's degree preferred

Tools

3E accounting system

ARCS

eBilling hub

Job description

At Fried Frank, we're a community of 800 lawyers and 500 business services professionals across New York, Washington, DC, London, Frankfurt, and Brussels. We advise leading corporations, investment funds, and financial institutions on high-stakes M&A, securities, regulatory matters, real estate, and litigation. Our culture is grounded in our core values - excellence, integrity and collaboration - and is designed to foster continuous learning, meaningful mentorship, and lasting professional growth. We are firmly committed to pro bono service and social justice, building on a proud legacy in civil rights. Our inclusive talent strategy is a core part of our broader talent management efforts and we remain steadfast in fostering a workplace where everyone has the opportunity to grow, thrive, and become their best professional and personal selves. Our business services professionals are integral to the firm's success, driving innovation, operational excellence and exceptional client service across all areas of the firm. We offer competitive compensation and a comprehensive benefits package, including comprehensive medical coverage, retirement plans and health and wellness initiatives designed to support your personal and professional wellbeing. We welcome passionate, driven individuals to join us, and be part of a team where you'll be supported, inspired and empowered to build an exceptional career.

Position Summary

Assist Billing Partners with the administration of unbilled inventory and the preparation of client billings, including manual billings, also completing and submitting monthly accruals. Interacts with attorneys, management team, LEA staff and clients.

Duties & Responsibilities

• Utilize 3E to prepare and process transactional, monthly and quarterly client billings.
• Generate proforma reports to be distributed to partners.
• Process modifications/adjustments to transactions identified on proforma reports.
• Track and maintain proformas within 3E workflow (all stages cleared by month end, where applicable).
• Provide support to Billing Manager and Billing Coordinators.
• Assist Billing Manager with ad hoc projects when required.
• Ensure assigned monthly accruals are completed and submitted in a timely manner.
• Utilize ARCS to manage partner backlog.
• Respond to and resolve billing inquiries from billing coordinators, attorneys, LEA staff and management team.
• Liaise with the ebilling team to ensure successful submissions of invoices and resolving invoice rejections in a timely manner, via eBilling hub.
• Work with other teams within the Revenue control department (Client Compliance, Collections, eBilling).
• Interact professionally with partners to manage monthly billings.

Qualifications

Education:Bachelor's degree preferred, but not mandatory.

Experience:Minimum 5 years similar experience with another law firm.

Skills and Abilities:Position requires a dependable, detail-oriented team player with a willing attitude and excellent communication skills. Must be responsible, hard-working, organized, and able to prioritize work. Knowledge of billing processes and related software applications. Knowledge of 3E accounting system, internet based electronic billing experience, proficient in Microsoft Excel and Word. All positions require punctuality and regular attendance.
The actual salary offered will be based on a number of factors including but not limited to the qualifications of the applicant, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.
New York Salary Range
$75,000-$95,000 USD