Billing Coordinator

Veolia; Oakbrook Terrace (IL); On-site; USD 44,000 - 51,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Tuition reimbursement

Job summary

Veolia North America is seeking a Billing Specialist to handle professional accounting duties for the customer billing process. You will review contracts, establish SOPs, and input data into the billing system while managing annual rate escalations and amendments.

You will generate invoices, analyze related accounts, and maintain internal controls. Strong communication with project managers and finance teams is essential to ensure timely, accurate billing results.

Qualifications

• Associate or bachelor's degree in Accounting/Finance preferred.
• Prior related work experience preferred (5 years minimum).
• Strong analytical and accounting knowledge.

Responsibilities

• Manage contract portfolios and liaise with field personnel on billing.
• Analyze contracts for Fixed Fees, Pass-through, and revenue streams.
• Enter contracts and escalation provisions into the billing system.
• Produce monthly invoices for fixed and variable components.
• Reconcile GL accounts related to billing and ensure internal controls.

Skills

Strong team player

Highly analytical

Excellent interpersonal and communicat

Time management

Customer orientation

Education

Associate/Bachelor's in Accounting/Finance

5+ years related experience preferred

Tools

Google Suite

SAP

Job description

Veolia in North America is the top-ranked environmental company in the United States for three consecutive years, and the country's largest private water operator and technology provider as well as hazardous waste and pollution treatment leader. It offers a full spectrum of water, waste, and energy management services, including water and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting and resource recovery. Veolia helps commercial, industrial, healthcare, higher education and municipality customers throughout North America. Headquartered in Boston, Veolia has more than 10,000 employees working at more than 350 locations across North America.

Job Description

Position Purpose:

This position is responsible for performing the professional accounting duties of the customer billing process. Key responsibilities include reviewing contracts and supporting documentation, establishing standard operating procedures (SOPs), and inputting contract data into the billing system. The position is also responsible for managing annual rate escalations, handling contract amendments, generating invoices, and collaborating with field personnel to secure necessary billing approvals. Additionally, the role involves complex financial analysis and the reconciliation of accounts related to the billing process.

Primary Duties/Responsibilities

• Manage a portfolio of contracts and associated Profit Centers and is a key point of contact and liaison for contract field personnel for billing matters.
• Review and analyze contracts for billing specifics such as Fixed Fees, Expense reimbursements, R&M Limits, Pass-through, Account Management, and other billing and revenue streams.
• Identify contract amendments and annual reconciliation and rate escalation contract provisions.
• Enter contracts and amendments and escalation provisions into billing system.
• Produce monthly customer invoices for Fixed Fee and variable components timely and accurately.
• Process credit memos and billing adjustments where applicable.
• Reconcile related general ledger accounts associated with the billing process, including accrued unbilled revenue and deferred revenues, while considering billing timing required by contract (in advance, in arrears, same month) and timing of actual billing to clients.
• Maintain Internal Control compliance for specific, key controls within the billing processes.
• Coordinate with Project Managers and Administrative Assistants to clarify missing data or reconciling items, to obtain required approvals for billing, respond to customer inquiries, etc.
• Utilize various software applications to perform job duties, including Ariba, SAP, Excel, Word, Insight Portal (WebFOCUS), ImageNOW, Google Suite (Gmail, Calendar, Contacts, Groups, Drive, Hangouts, Docs, Sheets).
• Understand the flow of billing data and reconciles interfaced systems (Ariba to SAP).
• Have knowledge of or ability to learn accounts payable transaction processing and related Veolia systems as related to Limit accounts and Pass-Through expense billing processes.
• Assist Project Managers and Administrative Assistants with annual limit reconciliation needs, including reports of data, reconciliation, and compilation of fiscal year amounts and rollovers between fiscal years.
• Coordinate with Finance team, both Shared Services Center personnel who handle accounts receivable processing, and Business Line (Municipal Water) Finance who have contract specific knowledge and experience to help interpret and confirm billing matters.
• Provides excellent customer service to internal and external customers in phone and email communications and ensures that interaction provides a high quality of service and professionalism.
• Assist others in the department as necessary in the spirit of teamwork and cooperation, common goal orientation, and continuous process improvement by sharing best practices.
• Completing special projects as required and other duties as assigned.
• Assist with identifying coding errors in the general ledger and coordinating with the finance team and the operational teams to rectify the issue with journal entry review and/or preparation.
• Provide backup support to team members, as needed, to ensure continuity and timely completion of billing activities.

Qualifications

Education/Experience/Background

• Associate Degree or Bachelor's Degree, in Accounting/Finance or related discipline preferred.
• Prior related work experience or 5 years minimum preferred.

Knowledge/Skills/Abilities

• Strong Team player.
• Highly analytical with excellent organizational skills.
• Excellent interpersonal and communication skills.
• Time management: the ability to organize and manage multiple deadlines.
• Strong customer orientation.
• Computer proficient : Proficiency in Google Suite and SAP is a plus.
• Basic understanding of accounting principles and technical requirements.

Additional Information

Pay Range

$32.00 to $37.00 Per Hour.

Benefits

Veolia's comprehensive benefits package includes paid time off policies, as well as health, dental, vision, life insurance, savings accounts, tuition reimbursement, paid volunteering and more. In addition, employees are also entitled to participate in an employer sponsored 401(k) plan, to save for retirement.

We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.