Billing Coordinator

Veolia; Villa Park (IL); On-site; USD 44,000 - 51,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Tuition reimbursement

Paid time off

Job summary

Veolia in North America is seeking a dedicated accounting professional to support the customer billing process across a portfolio of contracts. You will review agreements, input data into the billing system, and manage annual rate escalations with cross-functional coordination.

The role requires strong analytical skills, attention to detail, and proficiency in Google Suite and SAP to produce accurate invoices and reconciliations.

Qualifications

• Associate or Bachelor's degree in Accounting/Finance or related discipline.
• 5+ years of related accounting/finance experience preferred.
• Strong analytical and organizational skills required.
• Excellent interpersonal and communication skills.

Responsibilities

• Manage a portfolio of contracts and related Profit Centers; serve as billing liaison.
• Review contracts for Fixed Fees, Pass-through, and revenue components.
• Identify amendments and annual rate escalation provisions; enter data into billing system.
• Produce monthly invoices for fixed fee and variable components.
• Reconcile general ledger accounts related to billing, including unbilled revenue.
• Coordinate with Project Managers for required approvals and data clarity.
• Maintain internal controls within the billing processes.
• Provide backup support and assist with annual reconciliations.

Skills

Strong Team player

Highly analytical

Excellent interpersonal skills

Time management

Customer orientation

Google Suite + SAP

Accounting basics

Education

Accounting/Finance degree

5 years related experience

Tools

Ariba

SAP

Google Suite

Excel

Insight Portal

ImageNOW

Word

Job description

Company Description

Veolia in North America is the top-ranked environmental company in the United States for three consecutive years, and the country’s largest private water operator and technology provider as well as hazardous waste and pollution treatment leader. It offers a full spectrum of water, waste, and energy management services, including water and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting and resource recovery. Veolia helps commercial, industrial, healthcare, higher education and municipality customers throughout North America. Headquartered in Boston, Veolia has more than 10,000 employees working at more than 350 locations across North America.

Company Description

Veolia in North America is the top-ranked environmental company in the United States for three consecutive years, and the country’s largest private water operator and technology provider as well as hazardous waste and pollution treatment leader. It offers a full spectrum of water, waste, and energy management services, including water and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting and resource recovery. Veolia helps commercial, industrial, healthcare, higher education and municipality customers throughout North America. Headquartered in Boston, Veolia has more than 10,000 employees working at more than 350 locations across North America.

Job Description

Position Purpose

This position is responsible for performing the professional accounting duties of the customer billing process. Key responsibilities include reviewing contracts and supporting documentation, establishing standard operating procedures (SOPs), and inputting contract data into the billing system. The position is also responsible for managing annual rate escalations, handling contract amendments, generating invoices, and collaborating with field personnel to secure necessary billing approvals. Additionally, the role involves complex financial analysis and the reconciliation of accounts related to the billing process.

Primary Duties/Responsibilities

• Manage a portfolio of contracts and associated Profit Centers and is a key point of contact and liaison for contract field personnel for billing matters.
• Review and analyze contracts for billing specifics such as Fixed Fees, Expense reimbursements, R&M Limits, Pass-through, Account Management, and other billing and revenue streams.
• Identify contract amendments and annual reconciliation and rate escalation contract provisions.
• Enter contracts and amendments and escalation provisions into billing system.
• Produce monthly customer invoices for Fixed Fee and variable components timely and accurately.
• Process credit memos and billing adjustments where applicable.
• Reconcile related general ledger accounts associated with the billing process, including accrued unbilled revenue and deferred revenues, while considering billing timing required by contract (in advance, in arrears, same month) and timing of actual billing to clients.
• Maintain Internal Control compliance for specific, key controls within the billing processes.
• Coordinate with Project Managers and Administrative Assistants to clarify missing data or reconciling items, to obtain required approvals for billing, respond to customer inquiries, etc.
• Utilize various software applications to perform job duties, including Ariba, SAP, Excel, Word, Insight Portal (WebFOCUS), ImageNOW, Google Suite (Gmail, Calendar, Contacts, Groups, Drive, Hangouts, Docs, Sheets).
• Understand the flow of billing data and reconciles interfaced systems (Ariba to SAP).
• Have knowledge of or ability to learn accounts payable transaction processing and related Veolia systems as related to Limit accounts and Pass-Through expense billing processes.
• Assist Project Managers and Administrative Assistants with annual limit reconciliation needs, including reports of data, reconciliation, and compilation of fiscal year amounts and rollovers between fiscal years.
• Coordinate with Finance team, both Shared Services Center personnel who handle accounts receivable processing, and Business Line (Municipal Water) Finance who have contract specific knowledge and experience to help interpret and confirm billing matters.
• Provides excellent customer service to internal and external customers in phone and email communications and ensures that interaction provides a high quality of service and professionalism.
• Assist others in the department as necessary in the spirit of teamwork and cooperation, common goal orientation, and continuous process improvement by sharing best practices.
• Completing special projects as required and other duties as assigned.
• Assist with identifying coding errors in the general ledger and coordinating with the finance team and the operational teams to rectify the issue with journal entry review and/or preparation.
• Provide backup support to team members, as needed, to ensure continuity and timely completion of billing activities.

Qualifications

Education/Experience/Background

• Associate Degree or Bachelor’s Degree, in Accounting/Finance or related discipline preferred.
• Prior related work experience or 5 years minimum preferred.

Knowledge/Skills/Abilities

• Strong Team player.
• Highly analytical with excellent organizational skills.
• Excellent interpersonal and communication skills.
• Time management: the ability to organize and manage multiple deadlines.
• Strong customer orientation.
• Computer proficient : Proficiency in Google Suite and SAP is a plus.
• Basic understanding of accounting principles and technical requirements.

Additional Information

Pay Range

$32.00 to $37.00 Per Hour.

Benefits

Veolia’s comprehensive benefits package includes paid time off policies, as well as health, dental, vision, life insurance, savings accounts, tuition reimbursement, paid volunteering and more. In addition, employees are also entitled to participate in an employer sponsored 401(k) plan, to save for retirement.

We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.