Billing Coordinator

Comfort Systems USA; Nashville (TN); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

401K match

Medical

HSA

Dental

Vision

Long-term Disability

PTO

Paid Holidays

Pet Insurance

Employee Assistance Program

Company Discount Program

Job summary

S.M. Lawrence in Nashville, TN is seeking a billing coordinator to support a service team with invoicing, accounts receivable, and vendor payment processes.

The role emphasizes accuracy, timely reporting, and maintaining contract and purchase order records while meeting month-end deadlines and collaborating across departments.

Qualifications

• 3 years of billing or AR/AP experience preferred.
• Proficiency in MS Word and Excel; knowledge of pivot tables, VLOOKUP, etc. preferred.
• Prior experience working within the construction / service industry, inclusive of general contractors, specialty contractors and service providers, preferred.
• Strong organizational skills and ability to meet deadlines.
• Strong oral and written communication skills.

Responsibilities

• Maintains shipping, receiving, warehousing, and distribution operations; enforces policies.
• Create reports, AR reports, filing, scanning and document management.
• Generate invoices and process final invoices per customer requirements.
• Manage contract records, data entry, reporting, and maintenance of customer/service agreements.
• Review contracts/POs to determine Time & Material billing amounts.
• Create purchase orders for technicians.
• Compile technician paperwork per customer requirements.
• Report on unbilled costs and maintain expense documentation.
• Enter vendor invoices and process accounts payable.
• Meet month-end deadlines and assist AR tasks as needed.
• Attend AR biweekly meetings.

Skills

Billing & AR/AP

MS Excel

MS Word

Attention to detail

Communication skills

Multitasking

Education

GED/ High School Diploma

Tools

Pivot Tables

VLOOKUP

Job description

S.M. Lawrence has been doing it right for over 100 years. Our foundation of uncompromising integrity, unequaled service and effective project management has led us to where we are today. We are always searching for new and talented people who share our values and are dedicated to the continued success of this company.

As the billing coordinator will work as part of a service team to effectively execute administrative duties associated with running a mechanical service company.

Compensation aspects of the role are dependent upon knowledge, skills and experience.

Principal Duties and Responsibilities

• Maintains all shipping, receiving, warehousing, and distribution operations by initiating, coordinating, and enforcing program, operational, and personnel policies and procedures.
• Create reports, maintain accounts receivables (AR) reports, filing, scanning and document management.
• Generate accurate and timely invoices.
• Manage contract agreement records, including data entry, updates, reporting, and ongoing maintenance of customer and service agreements.
• Review customer contracts, quotes, technician notes and purchase orders to determine Time & Material billing amounts.
• Create purchase orders for technicians.
• Compile technician paperwork according to customer requirements.
• Review and report on unbilled costs.
• Enter vendor invoices into accounting system and process accounts payables.
• Maintain documentation for purchases, payments, and other business-related expenses.
• Process and transmit final invoices according to customer requirements.
• Assist with customer questions and follow ups. Process and transmit final invoices according to customer requirements.
• Meet accounting deadlines for month-end process and closing cycles.
• Assist the accounting department with AR related job tasks as requested.
• Attend and participate in AR biweekly meetings.
• Perform other related duties or special projects, as assigned.

Education, Training, Licenses and/or Certifications

• 3 years of experience within billing or accounts payable / receivable preferred.
• GED/ High School Diploma preferred.
• Prior experience working within the construction / service industry, inclusive of general contractors, specialty contractors and service providers, preferred.
• Proficiency in MS Word and Excel; knowledge of pivot tables, v-lookups, etc. preferred.

Additional Requirements

• Strong organizational skills and ability to meet deadlines.

• Strong oral and written communication skills

• Maintain a positive, cooperative, and teachable attitude.

• Comply with and promote company Safety Policy

• Ability to perform high work volume with minimal errors and supervision.

• Ability to communicate courteously and proactively with all levels within the company.

• Ability to maintain confidentiality concerning financial and customer transactions.

• Must be proactive, self-motivated, detail oriented and reliable.

• Ability to stand, squat, bend, stoop and comfortably lift up to 15 lbs.

• Must have the ability to multitask and work independently, as well as in a team environment.

• Ability to pass full background screening and drug screening.

• Must have reliable transportation.

• Ability to travel, as needed.

Benefits

• 401K match
• Medical
• HSA
• Dental
• Vision
• Long-term Disability
• PTO
• Paid Holidays
• Pet Insurance
• Employee Assistance Program
• Company Discount Program

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this job. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Comfort Systems USA, Inc., together with its subsidiaries, is an equal opportunity employer in all aspects of employment and prohibits discrimination and harassment of any type to all individuals regardless of race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by federal,stateor local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence,compensationand training.

We strive to foster a work environment that includes and embraces racial, ethnic and gender diversity and other individual differences. Our commitment to diversity and inclusion helps us attract and retain the best talent, enables employees to realize their full potential, and drives high performance through innovation and collaboration.