Service Dispatcher

Comfort Systems USA (southeast), Inc.; Valdosta (GA); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

Paid holidays

Paid vacation

401(k) plan

Training programs

Employee assistance program

Employee discounts

Life insurance

AD&D

Short-term disability

Long-term disability

Job summary

Comfort Systems USA (Southeast), Inc. is seeking a Service Dispatcher to support office duties, manage contract files, handle billing and invoicing, and coordinate payroll and technician dispatching.

The role ensures timely service scheduling and professional communication with customers and vendors. Ideal candidates have 3+ years in administrative support, strong MS Office and accounting software skills, and a detail-oriented approach.

Qualifications

• 3+ years of administrative support, billing, invoicing, and inbound calls with excellent customer service
• Prior experience in construction/service industry preferred
• Proficiency in MS Office and accounting software
• Strong attention to detail
• Dispatch experience preferred

Responsibilities

• Plan service technician schedules to ensure on-time execution of projects and preventive maintenance at customers sites
• Receive inbound customer calls for repair requests and coordinate existing schedules to allow for emergency service
• Issue purchase orders and enter vendor invoices
• Review and submit payroll weekly for service technicians
• Review daily work orders to ensure service has been completed and documented correctly
• Communicate professionally with customers, vendors, and co-workers
• Coordinate upcoming material needs and order materials

Skills

Administrative support

Billing and invoicing

Inbound calls handling

MS Office

Accounting software

Attention to detail

Dispatch experience

Tools

MS Office

Accounting software

Job description

As a Service Dispatcher, you will assist with office duties including managing contract files, billing and invoicing, payroll, and routing inbound service calls. The Dispatcher will also maintain the service schedule and dispatch/assign Service Technicians as needed.

Compensation

• Wage Range Starting at: $20/hr. based on qualifications & experience

Schedule

• Monday – Friday 7:30 am – 4:30 pm with a 1-hour lunch break

Job Duties

• Plan service technician schedules to ensure on-time execution of projects and preventative maintenance at customers sites.
• Receive inbound customer calls for repair requests and coordinate existing schedules to allow for emergency service of mechanical equipment.
• Issue purchase orders and enter vendor invoices.
• Review and submit payroll weekly for service technicians.
• Review daily work orders to ensure service has been completed and documented correctly.
• Communicate professionally written and verbally with customers, vendors, and co-workers.
• Coordinate upcoming material needs and order materials

Requirements

• 3 or more years of experience with administrative support, billing and invoicing and receiving inbound calls while providing excellent customer service
• Prior experience working within the construction/service industry, inclusive of general contractors, specialty contractors and service providers preferred
• Proficiency in MS Office and accounting software
• Strong attention to detail
• Dispatch experience preferred

Additional Requirements

• Maintain a positive, cooperative, and teachable attitude
• Initiative; self-motivated (driven), self-starter
• Complies and promotes company Safety Policy
• Excellent communication and customer service skills
• Analytical and problem-solving skills
• Must be able to work independently with and without supervision
• Ability to pass a full background screening and drug screening
• Ability to pass MVR check
• Ability to travel, as needed, for projects
• Medical, Vision, and Dental
• Paid holiday and vacation
• 401(K) Plan with multiple investment options
• Training and development programs
• Company-paid employee assistance program
• Employee discount programs
• Company-paid and voluntary life insurance
• Company-paid and voluntary accidental death & dismemberment (AD&D)
• Company-paid short-term disability and voluntary long-term disability

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this job. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Comfort Systems USA (Southeast), Inc. is an equal opportunity employer in all aspects of employment and prohibits discrimination and harassment of any type to all individuals regardless of race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

We strive to foster a work environment that includes and embraces racial, ethnic and gender diversity and other individual differences. Our commitment to diversity and inclusion helps us attract and retain the best talent, enables employees to realize their full potential, and drives high performance through innovation and collaboration.