Billing Specialist

Borsheim™ Crane Service, LLC; West Fargo (ND); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

100% employer-paid health insurance

Company-paid life insurance & AD&D

401(k) with 3% employer contribution

Paid time off & holidays

Job summary

Borsheim Companies is seeking a Billing Specialist to join our accounting team. This position focuses on preparing and processing customer invoices, ensuring accuracy and timeliness, and supporting Accounts Receivable activities.

The ideal candidate is dependable, organized, detail-oriented, and communicates professionally with both internal staff and customers. Prior experience in construction, crane service, transportation, or service-based industries is helpful but not required.

Qualifications

• High school diploma or equivalent.
• Strong attention to detail and accuracy.
• Good organizational and time management skills.
• Ability to work independently and prioritize multiple tasks and deadlines.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Ability to pass a background check and pre-employment drug screen.

Responsibilities

• Prepare, review, and process customer invoices accurately and in a timely manner.
• Review supporting documentation, work orders, time records, purchase orders, and other billing information for completeness and accuracy.
• Ensure invoices are prepared according to customer requirements, contracts, purchase orders, and established company procedures.
• Make necessary billing adjustments, credits, and corrections.
• Upload and monitor invoice acceptance and processing through the appropriate customer specific channels.
• Monitor billing schedules and effectively communicate with Operations personnel regarding missing or incomplete information needed to process invoices.
• Maintain organized billing records and documentation.
• Research and resolve billing discrepancies in coordination with Operations, Project Managers, and Customers.
• Other duties as assigned by the Chief Financial Officer.

Skills

Attention to detail

Time management

Independent work

Communication skills

Education

High school diploma or equivalent

Associate degree or coursework in accounting/finance/business

Tools

Microsoft Excel

Microsoft Outlook

Job description

We believe great employees deserve great pay, strong benefits, and time off to enjoy life outside of work. We also believe in recognizing the people who build their careers with us.

COMPETITIVE PAY & WEEKLY PAYCHECKS

• Competitive, negotiable wages based on experience and qualifications.
• Paid weekly — you earn it, you get it.

100% EMPLOYER-PAID HEALTH INSURANCE

• Medical, dental, and vision insurance premiums 100% paid by the company, with coverage available up to a family plan.
• Health Care FSA to help manage eligible healthcare expenses.
• Dependent Care FSA to help with eligible dependent-care expenses.

RETIREMENT & FINANCIAL SECURITY

• 401(k) with a 3% employer contribution to help you build for your future.
• Company-paid life insurance and AD&D coverage for added financial protection.

PAID TIME OFF

• Paid vacation with accrual based on years of service.
• Paid holidays so you can spend more time with family and friends.

EMPLOYEE PERKS

• $250 annual clothing allowance to help cover work-related clothing and apparel.

EMPLOYEE MILESTONE RECOGNITION

• We celebrate your commitment and loyalty. Employees are recognized at key work anniversaries, including 1, 5, 10, 15, 20, and 25+ years of service.
• Special recognition and rewards are provided at milestone anniversaries, with rewards increasing as your years of service grow.
• We believe a long-term career deserves to be recognized and appreciated.

POSITION SUMMARY:

Borsheim Companies is seeking a Billing Specialist to join our accounting team. This position is primarily responsible for preparing and processing customer invoices, ensuring billing is accurate and timely, and assisting with various other Accounts Receivable activities.

The ideal candidate is dependable, organized, detail-oriented, and professionally communicates with both internal employees and customers. Experience in construction, crane service, transportation, or other service-based industries is helpful but not required.

ESSENTIAL JOB FUNCTIONS:

• Prepare, review, and process customer invoices accurately and in a timely manner.
• Review supporting documentation, work orders, time records, purchase orders, and other billing information for completeness and accuracy.
• Ensure invoices are prepared according to customer requirements, contracts, purchase orders, and established company procedures.
• Make necessary billing adjustments, credits, and corrections.
• Upload and monitor invoice acceptance and processing through the appropriate customer specific channels.
• Monitor billing schedules and effectively communicate with Operations personnel regarding missing or incomplete information needed to process invoices.
• Maintain organized billing records and documentation.
• Research and resolve billing discrepancies in coordination with Operations, Project Managers, and Customers.
• Other duties as assigned by the Chief Financial Officer.

ESSENTIAL QUALIFICATIONS:

• High school diploma or equivalent.
• Strong attention to detail and accuracy.
• Good organizational and time management skills.
• Ability to work independently and prioritize multiple tasks and deadlines.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Ability to maintain confidentiality of sensitive financial information.
• Ability to pass a background check and pre-employment drug screen.

PREFERRED QUALIFICATIONS:

• Associate degree or coursework in accounting, finance, business, or a related field.
• Previous experience in billing, Accounts Receivable, accounting, or a related administrative role.
• Experience with accounting or ERP software.
• Experience in construction, crane, transportation, equipment, or other service-based business.
• Experience working with customer purchase orders, contracts, work orders, or service tickets.

PHYSICAL DEMANDS:

• Sit and work at a computer for extended periods.
• Use a computer, keyboard, mouse, telephone, and other standard office equipment.
• Lift and carry office materials weighing up to approximately 25 pounds (occasionally)
• Communicate effectively in person, by telephone, and electronically.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Borsheim Crane Service provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.