Billing Specialist

EMA Engineering & Consulting Inc; Tyler (TX); On-site; USD 42,000 - 68,000; Full time

Job summary

EMA Engineering & Consulting Inc is seeking a Billing Specialist to prepare, review, and process client invoices in line with project contracts and company procedures. The role involves coordinating with Client Managers and the Accounting Department to ensure accuracy and timeliness of all invoices.

The position supports accounts receivable activities, tracks deadlines, and helps with month-end procedures while maintaining documentation and confidentiality of financial information.

Qualifications

• Associate degree in Accounting, Finance or Business Administration.
• Strong attention to detail with high accuracy in processing financial information.
• Excellent organizational and time management skills with ability to manage multiple priorities.

Responsibilities

• Prepare, review, and process client invoices in accordance with contracts and procedures.
• Coordinate with Client Managers/Project Managers to verify billing information.
• Review contracts and billing schedules for accuracy and compliance with client requirements.
• Maintain accurate billing records and supporting documentation in company systems.
• Track deadlines, flag discrepancies, and coordinate resolutions.

Skills

Attention to detail

Organization & time management

Written & verbal communication

Education

Associate degree in Accounting, Finance, Business Administration

Bachelor’s degree in Accounting, Finance, Business Administration (Preferred)

Tools

Excel

Outlook

Job description

Description

Billing Specialist

Reports to: Controller

Job Summary: The Billing Specialist is responsible for preparing, reviewing, and processing accurate and timely client invoices while supporting the company's overall billing and accounts receivable processes. This position works closely with Client Managers and the Accounting Department to ensure billing information is accurate, contractual requirements are met, and invoices are submitted according to established deadlines. The Billing Specialist plays an important role in maintaining accurate financial records, resolving billing discrepancies, and supporting efficient financial operations.

Responsibilities

Job Responsibilities Include:

• Prepare, review, and process accurate and timely client invoices in accordance with project contracts and company procedures.
• Coordinate with Client Managers/Project Managers to verify project billing information, including labor, expenses, and other billable charges.
• Review contracts, billing schedules, and supporting documentation to ensure accurate invoicing and compliance with client requirements.
• Maintain accurate billing records, client information, and supporting documentation within company systems.
• Track deadlines, flag discrepancies, and coordinate resolutions with appropriate personnel.
• Assist with accounts receivable activities, including monitoring outstanding invoices and resolving payment discrepancies.
• Respond to internal and external billing inquiries in a professional and timely manner.
• Support month-end billing procedures, reconciliations, reporting, and process improvements.
• Perform additional accounting and administrative duties as assigned.

Experience

• Previous experience in billing, accounts receivable, accounting, or a related field preferred.
• Experience with project-based billing in an engineering, architecture, construction, or professional services environment preferred.
• Familiarity with accounting software, invoice processing, and basic accounting principles.

Education/Requirements

• Associate degree in Accounting, Finance, Business Administration; bachelor’s degree in accounting, Finance, Business Administration (Preferred)
• Strong attention to detail with a high level of accuracy in processing financial information.
• Excellent organizational and time management skills with the ability to manage multiple priorities and meet deadlines.
• Proficiency in Microsoft Office applications, particularly Excel and Outlook.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating effectively with team members and other departments.
• Strong analytical & problem-solving skills with the ability to identify & resolve discrepancies.
• Ability to maintain confidentiality when handling sensitive financial/company information.
• Willingness to learn new systems, processes, and procedures.
• Ability to adapt to changing priorities in a fast-paced work environment.