Billing Coordinator

Phillips Lytle LLP; Buffalo (AL); On-site; USD 28,000 - 34,000; Full time

Job summary

Phillips Lytle LLP in Buffalo, NY seeks a Billing Coordinator to manage computerized billing, generate invoices, and ensure timely, accurate billing across client matters.

You will coordinate with clients and internal teams, maintain detailed billing records, and reconcile accounts while adhering to firm policies and professional standards.

This role emphasizes communication, accuracy, and efficiency in a fast-paced legal environment, with opportunities to contribute to process improvements.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• Minimum of 3 years of billing or related finance experience.

Responsibilities

• Generate and issue accurate invoices to clients.
• Ensure invoices comply with policies and client requirements.
• Monitor and manage billing accounts for timely billing.
• Address and resolve billing discrepancies promptly.
• Serve as primary contact for billing inquiries and client communication.
• Maintain detailed billing records and reconcile accounts.
• Prepare and analyze billing reports for management.

Skills

Billing procedures

Microsoft Office

Aderant experience

Communication

Education

Bachelor's degree in Accounting/Finance

Tools

Aderant

Job description

Job Details

• Job Location: BUFFALO, NY 14203
• Position Type: Administrative
• Salary Range: $20.00 - $24.75 Hourly

Job Summary

The Billing Coordinator is responsible for computerized billing using practice software and various electronic billing sites. They will be responsible for managing the billing process, ensuring accurate and timely invoicing, and maintaining effective communication with clients and internal teams. The Billing Coordinator will play a key role in ensuring financial accuracy and customer satisfaction.

Essential Duties and Responsibilities

• Generate and issue accurate invoices to clients based on sales agreements, contracts, and service records.
• Ensure invoices are complete and comply with company policies and client requirements.
• Monitor and manage billing accounts to ensure timely and accurate billing.
• Address and resolve any billing discrepancies or issues in a prompt and professional manner.
• Serve as a primary point of contact for billing inquiries. Communicate with clients to provide clarification, address concerns, and ensure smooth processing of payments.
• Maintain detailed and accurate billing records, including invoices, payment receipts, and correspondence. Update account information and track billing statuses in the accounting system.
• Perform regular reconciliation of billing records with payment receipts and accounts receivable ledgers. Identify and investigate discrepancies, making necessary adjustments.
• Prepare and analyze billing reports, including outstanding invoices, aging reports, and revenue summaries. Present findings to management and recommend improvements as needed.
• Ensure all billing practices adhere to company policies, industry regulations, and accounting standards. Stay updated on changes in billing regulations and implement necessary adjustments.
• Identify and recommend improvements to billing processes and procedures to enhance efficiency and accuracy. Implement best practices to streamline billing operations.
• Uphold the firm’s reputation as the premier source for sophisticated legal counsel by delivering superior outcomes, service, and value to every client and matter.
• Performs other duties as assigned.

Qualifications and Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• Minimum of 3 years of experience in billing or a related finance role.
• Legal experience is a plus.

Knowledge, Skills and Abilities

• Strong understanding of billing procedures and accounting principles.
• Proficiency in Microsoft Office Suite and electronic billing.
• Experience with Aderant or similar accounting systems is a plus.
• Excellent communication and negotiation skills.
• Strong organizational and time-management abilities.
• Ability to handle sensitive information with confidentiality.
• Ability to work independently and as part of a team.
• Strong analytical and problem-solving skills.
• Capability to manage multiple priorities and meet deadlines under pressure.

This position is anticipated to pay the range of $20-$24.75/hour, depeding on experience.