Billing & Client Accounting Assistant (Hybrid NYC)

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates; New York (NY); Hybrid; USD 70,000 - 80,000; Full time

Job summary

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates in New York seeks a Client Accounting Assistant to provide billing and client accounting support to partners, billing coordinators, and the Client Accounting team in a hybrid setting.

You will prepare bills and supporting documentation, handle edits, respond to inquiries, maintain billing files, and assist with complex billing assignments while upholding firm policies and confidentiality.

Qualifications

• Bachelor's degree required.
• Minimum of one year general office experience.
• Proficiency with Outlook, Excel and Word; ability to learn new software.

Responsibilities

• Assists with monthly billing cycle, including generating and distributing bills.
• Prepares bills, partner edits, and prepares internal forms and supporting documentation, including narrative descriptions, write-offs, transfers, retainer applications, and on-account applications.
• Assists billing coordinators and/or the supervisor with complex billing and client analysis projects.
• Reviews outstanding balance reports and identifies items requiring follow-up or escalation.
• Responds to inquiries and requests for information from attorneys, secretaries, legal assistants and business services professionals in a timely manner.
• Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
• Maintains complete and up-to-date files for each partner and/or client.
• Supports assigned partner(s) billing and collection activity, including preparation, follow-up, and administrative processing, under the guidance of the supervisor and/or billing coordinators.
• Identifies issues, exceptions, and problems requiring escalation and timely communicates them to the supervisor, billing coordinators, or management, as appropriate.
• Actively develops knowledge of all Client Accounting procedures and processes.
• Updates and maintains logs for billing, reminder memos and partner responses.
• Documents meetings/discussions with partners for actions and/or later follow-up.
• Manages Firm resources responsibly.
• Complies with and understands Firm operations, policies and procedures.
• Performs other related duties as assigned.

Skills

Attention to detail

Interpersonal communication

Multitasking

Confidentiality

Organizational skills

Teamwork

Judgment

Travel flexibility

Hours flexibility

Education

Bachelor's degree

One year of general office experience

Tools

Outlook

Excel

Word

Job description

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates in New York seeks a Client Accounting Assistant to provide billing and client accounting support to partners, billing coordinators, and the Client Accounting team in a hybrid setting.

You will prepare bills and supporting documentation, handle edits, respond to inquiries, maintain billing files, and assist with complex billing assignments while upholding firm policies and confidentiality.