Billing Clerk

3M HEALTHCARE; Midland City (AL); On-site; USD 22,041 - 30,307; Full time

Job summary

3M HEALTHCARE is seeking a Billing Clerk to manage invoicing for foreign carriers, government GSA moves, and Allied shipments hauled by company drivers. The role requires accurate data entry, timely paperwork processing, and coordination with service centers to ensure revenue is calculated correctly.

Responsibilities include validating signatures, posting end-of-day billing, and assisting collections with COD balances while maintaining organized records across multiple systems.

Qualifications

• High school diploma or GED required.
• Proficiency in Microsoft Word and Excel.
• Knowledge of company software and strong numerical skills.

Responsibilities

• Bill foreign carrier invoices for hauling and government moves.
• Verify signatures and documentation; post end-of-day billing.
• Coordinate with service centers and dispatchers to ensure timely data transfer and accurate revenue calculation.
• Audit COD shipments and assist collections with open balances.
• Prepare and transmit invoices and support documentation to appropriate departments.

Skills

Interpersonal communication

Organizational skills

10-key calculator

Knowledge of company software

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

10-key calculator

Job description

Job Summary

The Billing Clerk will bill foreign carriers for hauling, bill the government for GSA moves, and claim Allied shipments that have been hauled by company drivers.

Essential Functions and Duties

• Ensure that lease drivers and owner operators are paid correctly and on time.
• Send paperwork to TMO offices to be certified as necessary and make copies of all paperwork and mail invoices that have been billed.
• Ensure that agents do not get past 30 days due.
• Claim hauling revenue for COD shipments and distribute it to service centers and drivers.
• Run the COD delivered not billed report daily to see which shipments have received documents and are ready to bill.
• Work closely with the service centers and dispatchers to make sure documents are received and scanned in a timely manner, and to resolve problems with billing or driver pay and load shipment information from one computer system to another so revenue and driver pay can be calculated correctly.
• Verify that all COD payments have been made and alert the appropriate service centers or dispatchers when payments are missing.
• Check all hauling paperwork for proper signatures and documentation of extra services.
• Audit all weight tickets and make sure hauling information has been entered into both the Coleman and Allied systems correctly to ensure proper rating of shipments.
• Invoice shippers and alert the collections department for any balances that are due.
• Assist the collections department with identifying open credits for COD shipments.
• Assist with national account billing as needed.
• Review end of day billing report for accuracy, then transmit and post.

Knowledge, Skills and Abilities

• Knowledge of company software.
• Interpersonal communication.
• Organizational skills.
• Ability to operate 10-key calculator.
• Proficiency in Microsoft Word and Excel.

Required Education and Experience

Required: High school diploma or GED.

Working Conditions

• Indoors
• Office environment
• Sitting for long periods of time
• Frequent use of telephone