Billing Clerk

The Armstrong Company; Broken Arrow (OK); On-site; USD 35,000 - 50,000; Full time

Job summary

The Armstrong Company in Broken Arrow, OK is seeking a Billing Clerk to record and distribute commissions and to bill customers for invoices. The role emphasizes accuracy, timeliness, and multitasking within the billing process.

The ideal candidate will have a High School diploma, billing/rating experience in transportation, and proficiency with Microsoft Office and NetSuite. Strong attention to detail and organizational skills are essential.

Qualifications

• High School diploma or GED required.
• Billing and rating experience in transportation desirable.
• General accounting experience desirable.
• Experience with Microsoft Office Suite (Outlook, Excel, Word).
• Ability to navigate multiple applications and systems.
• Ability to analyze and process data and forms accurately.
• Ability to follow established processes and procedures to meet deadlines.

Responsibilities

• Move rate files to ensure all services are invoiced accurately.
• Post revenue to the general ledger, set up vendor bills for payment, and pay commissioned personnel.
• Create and send invoices to customers in a timely manner.
• Maintain billing workflows to ensure all jobs are billed.
• Adhere to department processes to ensure efficiency.
• Interact with agents to receive invoices and resolve billing issues.
• Utilize NetSuite ERP forbilling and reporting.
• Perform other duties as assigned by Manager.

Skills

Data analysis

Attention to detail

Time management

Communication

Education

High School diploma

Tools

NetSuite ERP

Microsoft Excel

Job description

Job Details

The Billing Clerk is responsible for recording and distributing commissions payable to Armstrong’s salespeople and contracted owner / operators. In addition, the Billing Clerk is responsible for billing and processing invoices to customers. Top candidates will possess strong attention-to-detail and multi-tasking skills.

Key Responsibilities

• Rate move files to ensure all services are invoiced accurately.
• Post revenue to company general ledger, setup vendor bills for payment and pay commissioned salespeople and contracted owner operators.
• Create and send invoices to customers in a timely manner.
• Maintain billing workflows to account for all jobs.
• Adhere to established department processes to ensure efficiency.
• Interact with other agents to receive invoices and resolve billing issues.
• Utilize internal software such as NetSuite ERP.
• Other duties as assigned by Manager.

Minimum Qualifications

• High School diploma/GED required.
• Billing and rating experience in the transportation industry desirable.
• General accounting experience desirable.
• Experience with Microsoft Office Suite (Outlook, Excel, Word).
• Ability to navigate multiple applications and systems.
• Ability to analyze and process data and forms accurately.
• Ability to follow established processes and procedures to meet deadlines.
• Great attention to detail.
• Excellent organizational, communication, and time management skills.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• While performing the duties of this job, the employee is regularly required to talk and hear.
• This position requires the ability to occasionally lift office products and supplies, up to 25 pounds.
• Ability to sit for long periods; stand and walk frequently; and bend, stoop, and reach occasionally.