Billing Clerk

The Planet Group; Azusa (CA); On-site; USD 42,000 - 52,000; Full time

Job summary

The Planet Group is seeking a detail-oriented Accounts Receivable Clerk to join our finance team in Azusa, CA. You will generate and process invoices, prepare documents for mailing, and review billing information for accuracy.

You will research discrepancies, resolve account issues, communicate with internal departments and customers, and maintain organized billing records using Microsoft Office applications.

Qualifications

• High school diploma or equivalent required.
• Experience in billing, data entry, accounts receivable, or general office administration preferred.
• Proficiency with Microsoft Office, especially Excel and Outlook.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.

Responsibilities

• Generate and process accounts receivable invoices accurately and in a timely manner.
• Prepare invoices and related documentation for mailing or electronic distribution.
• Review billing information for accuracy and completeness.
• Research, identify, and resolve billing discrepancies and account issues.
• Communicate with internal departments and customers as needed to resolve billing questions.
• Prepare and distribute monthly customer statements.
• Prepare billing-related correspondence, reports, and documentation as requested.
• Enter and maintain customer and billing data in company systems.
• Maintain organized and accurate billing records and documentation.
• Assist with general accounts receivable and administrative duties as needed.
• Follow established procedures for data entry, invoicing, and billing activities.

Skills

Attention to detail

MS Office Excel

Communication skills

Organization & time mgmt

Discrepancy resolution

Confidential data handling

Education

High school diploma or equivalent

Tools

Microsoft Office (Excel, Outlook)

Job description

• Generate and process accounts receivable invoices accurately and in a timely manner.
• Prepare invoices and related documentation for mailing or electronic distribution.
• Review billing information for accuracy and completeness.
• Research, identify, and resolve billing discrepancies and account issues.
• Communicate with internal departments and customers as needed to resolve billing questions.
• Prepare and distribute monthly customer statements.
• Prepare billing-related correspondence, reports, and documentation as requested.
• Enter and maintain customer and billing data in company systems.
• Maintain organized and accurate billing records and documentation.
• Assist with general accounts receivable and administrative duties as needed.
• Follow established procedures for data entry, invoicing, and billing activities.

Qualifications

• High school diploma or equivalent required.
• Previous experience in billing, data entry, accounts receivable, or general office administration preferred.
• Strong attention to detail and accuracy.
• Basic knowledge of accounts receivable and billing processes.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Strong organizational and time-management skills.
• Ability to research discrepancies and resolve issues effectively.
• Excellent written and verbal communication skills.
• Ability to handle confidential financial and customer information professionally.

Preferred Skills

• Experience with accounting, ERP, or billing software.
• Strong data entry and recordkeeping skills.
• Ability to work independently while managing multiple priorities.