Billing Clerk

Jobtailor; Arizona; On-site; USD 42,000 - 52,000; Full time

Job summary

Jobtailor in United States (Arizona) seeks a Billing Specialist to manage prebills, transmit invoices, and coordinate client billing workflows in a law firm environment. You will compile billing notes, support post-billing processes, assist with e-billing onboarding, and help with rate reviews and timekeeper onboarding.

Strong analytical and discretion are essential. This full-time role requires accuracy, confidentiality, and teamwork within the billing department.

Qualifications

• Three years related work experience in a law firm or professional services preferred.
• Bachelor's degree preferred but not required.
• Experience with legal billing, professional-services billing, or client e-billing platforms preferred.
• Strong analytical and problem-solving skills.
• Ability to calculate discounts, interest, commissions, and other billing figures.

Responsibilities

• Process prebills and transmit invoices per procedures.
• Provide billing information and supporting docs to clients, attorneys, and internal stakeholders.
• Maintain billing notes, client arrangements, budgets, and ceilings.
• Assist with post-billing appeals, accrual reporting, and month-end closing.
• Support client e-billing onboarding and related requirements.
• Assist with billing-rate reviews and timekeeper onboarding/training.
• Prepare reports, invoices, graphs, and other work products.

Skills

Three years experience

Analytical skills

Communication skills

Discount calculations

Team collaboration

Education

Bachelor's degree (B.A.)

Tools

Billing Software

Microsoft Excel

Database Software

E-Billing Systems

Job description

• Process prebills and transmit invoices in accordance with departmental procedures.


• Provide billing information, account-balance data, and supporting documentation to clients, attorneys, and other internal stakeholders, including for responses to audit letters.


• Maintain billing notes, procedures, and client-specific billing arrangements, including budgets and billing ceilings.


• Assist with post-billing appeals, accrual reporting, and the month-end closing process.


• Support client e-billing system onboarding and related electronic billing requirements.


• Assist with billing-rate reviews, implementation of updated rates and timekeepers, and timekeeper onboarding and training.


• Prepare reports, invoices, graphs, and other work product in response to attorney and client requests.


• Perform other accounting duties and assist with special projects as needed.

Requirements

• Three (3) years related work experience, law firm environment or professional services environment preferred.


• Bachelor's degree (B. A.) from four-year college or university preferred but not required.


• Experience with legal billing, professional-services billing, or client e-billing platforms preferred.


• Strong analytical and problem-solving skills.


• Ability to calculate discounts, interest, commissions, proportions, percentages, and other billing-related figures.


• Understanding of how billing processes may affect the general ledger.


• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and meet deadlines.


• Excellent written, verbal, and interpersonal communication skills.


• A responsive and diplomatic approach to client service.


• Ability to handle confidential information with professionalism, discretion, and integrity.


• Proficiency with Microsoft Office, including Excel, and general database software; familiarity with billing software and client e-billing platforms preferred.


• Ability to work effectively and collaboratively as part of a team.


• Must not now or in the future require U.S. visa sponsorship, including H‑1B, TN, or E‑3 visas.

Core Competencies

Demonstrates expertise in legal billing processes, including e-billing systems and client-specific billing arrangements, while maintaining strong analytical and organizational skills to manage multiple priorities effectively.

Hard Skills

• Billing Processes


• Accrual Reporting


• Budget Management


• Invoice Preparation


• Discount Calculation


• General Ledger Understanding


• Billing-Rate Reviews


• Timekeeper Onboarding


• Post-Billing Appeals


• Data Analysis

Soft Skills

• Organizational Skills


• Interpersonal Communication


• Problem-Solving Skills


• Client Service Orientation


• Team Collaboration

Industry Keywords

• Law Firm Environment


• Professional Services Environment
  
• Billing Procedures


• Audit Responses


• Confidential Information Management

Tools & Technologies

• Microsoft Office


• Billing Software


• Database Software


• E-Billing Systems