Billing Assistant

Cozen O'Connor; Philadelphia (Philadelphia County); Hybrid; USD 45,000 - 55,000; Full time

Job summary

Cozen O'Connor seeks a full-time hybrid Billing Assistant to support the Billing Coordinators in maintaining accurate firm databases for efficient client billing. The role reports to the Billing Assurance Supervisor and involves handling matter and client information, file closures, and ebill-related tasks.

The candidate should have strong Excel and MS Office skills, excellent communication, and the ability to multitask while meeting deadlines.

Qualifications

• Proficiency with Microsoft Office for Windows (Outlook, Word, etc.) and strong Excel skills required.
• Excellent written, oral and reading communication skills.
• Ability to multitask, stay organized, set priorities and meet deadlines.

Responsibilities

• Processing requests to update matter and client information
• Processing requests to close files
• Setting up split file information in finance system
• Daily monitoring of notifications for newly open matters
• Daily auditing of ebill submissions and related billing processes
• Processing time transfer requests
• Completing new vendor forms and setting up ebill websites
• Assist billers with simple billing, narrative edits and recapping invoices
• Assist billing department with ad hoc requests and projects

Skills

Microsoft Office

Excel

Interpersonal skills

Multitasking

Attention to detail

Professional judgement

Tools

Aderant

Outlook

Word

Job description

Job Description

The firm is seeking a full-time hybrid Billing Assistant. The Billing Assistant works alongside the Billing Coordinators to assure our firm databases are accurate for efficient client billing. This position reports directly to the Billing Assurance Supervisor.

Responsibilities

• Processing requests to update matter and client information
• Processing requests to close files
• Setting up split file information in finance system
• Daily monitoring of notification for newly open matters
• Daily auditing of ebill submissions, matter maintenance and other billing related processes
• Processing time transfer requests
• Completing new vendor form requests and setting up new ebill websites
• Assist billers with various billing functions such as simple billing, narrative edits and recapping invoices
• Assist billing department with ad hoc requests and projects

Qualifications

• Aderant experience and a law firm background are preferred but not required
• This position requires excellent written, oral and reading communication skills in order for the candidate to accurately obtain, interpret and transcribe a variety of communications and instructions
• Proficiency with Microsoft Office for Windows (Outlook, Word, etc.) and strong Excel skills required
• This position requires excellent interpersonal skills and the ability to adjust and interact with all levels of personnel
• Candidate must be multitask, be organized, set priorities and meet deadlines and take pride in one’s work
• Professional judgement, strong attention to detail, transparency and great interpersonal skills required

The salary range for this role is $45,000 - $55,000 and represents the Firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate’s relevant experience, qualifications and location.

About Us

Known for its commitment to action and tangible results, Cozen O'Connor has rapidly grown to become one of North America's fastest-growing law firms. Offering full-service expertise in litigation, business law, and government relations, the firm serves a diverse clientele, including global Fortune 500 companies, growing middle-market firms, startups, and high-profile individuals. Established in 1970, Cozen O'Connor has more than 1,000 attorneys who help clients manage risk and make better business decisions. The firm counsels clients on their most sophisticated legal matters in all areas of the law, including litigation, corporate, and regulatory law. Representing a broad array of leading global corporations and middle market companies, Cozen O'Connor services its clients’ needs through 35 offices across two continents. The firm is consistently ranked among the top 100 law firms in America and has received recognition from prestigious legal and business organizations such as Chambers & Partners, The American Lawyer, The Legal 500, and Best Lawyers. Cozen O'Connor is dedicated to excellence and strives to achieve the right results for its clients, no matter how complex or critical the legal challenges are.

Cozen O'Connor is committed to fostering greater inclusion in the legal profession. We understand the organizational effectiveness that comes from welcoming and valuing differences within the firm, and we know that assembling a team with a breadth of perspectives and experience is necessary to provide the highest quality legal service. We encourage candidates to apply and join us in this effort.

Cozen O'Connor actively welcomes applicants who have previously left the workforce and are looking to return to their careers. Gaps in experience are not penalized.

Cozen O'Connor is an Equal Opportunity Employer, including disabled and veterans.