Billing Coordinator

Socket.dev; Philadelphia (Philadelphia County); Hybrid; USD 60,000 - 85,000; Full time

Job summary

Cozen O’Connor in Philadelphia seeks a Billing Coordinator to support the firm’s billing operations within a hybrid work setting. You will handle pre-bills, revisions, and final invoices, ensuring accuracy and compliance with client guidelines.

The role requires attention to detail, strong communication, and the ability to manage a high-volume workload while collaborating with attorneys, assistants, and finance colleagues.

Qualifications

• High school diploma or GED required.
• Experience with legal billing software, preferably Aderant, and electronic billing platforms is strongly preferred.
• Proficiency in Microsoft Office Suite, including Excel and Word.
• Strong written and verbal communication skills with exceptional attention to detail and accuracy.
• Ability to work independently while collaborating within a team.
• Demonstrated ability to manage a high-volume workload, prioritize deadlines, and adapt to changing demands.

Responsibilities

• Prepare and distribute monthly pre-bills and ad hoc billing submissions in accordance with client and attorney requirements
• Review and process narrative revisions, time adjustments, and cost corrections to ensure billing accuracy and compliance
• Generate and finalize client invoices in a timely and accurate manner
• Prepare LEDES and other electronic billing file formats to meet client-specific e-billing requirements
• Submit invoices through various electronic billing platforms and vendor portals
• Monitor invoice submissions, resolve transmission issues, and ensure successful delivery and acceptance of e-bills
• Maintain accurate records of client billing guidelines, outside counsel guidelines (OCGs), and billing requirements
• Establish and maintain client-specific rate structures, exception rates, and billing arrangements within the Firm's financial systems
• Manage an assigned portfolio of attorneys and clients by maintaining current billing preferences, proforma status, billing schedules, and special client requirements
• Partner with attorneys, legal assistants, and finance team members to address billing inquiries and support the timely completion of billing activities
• Identify and elevate billing issues that may impact invoice submission, client compliance, or revenue realization

Skills

High-volume workload management

Written and verbal communication

Attention to detail

Independent work

Team collaboration

Education

High school diploma or GED

Tools

Aderant

Electronic billing platforms

Microsoft Excel

Microsoft Word

Job description

Cozen O'Connor is seeking a highly organized and detail-oriented Billing Coordinator to join the Firm's Finance Department. This is a hybrid position based in our Philadelphia office and offers an opportunity to play a critical role in supporting the Firm's billing operations, client service, and revenue cycle management.

Responsibilities

• Prepare and distribute monthly pre-bills and ad hoc billing submissions in accordance with client and attorney requirements
• Review and process narrative revisions, time adjustments, and cost corrections to ensure billing accuracy and compliance
• Generate and finalize client invoices in a timely and accurate manner
• Prepare LEDES and other electronic billing file formats to meet client-specific e-billing requirements
• Submit invoices through various electronic billing platforms and vendor portals
• Monitor invoice submissions, resolve transmission issues, and ensure successful delivery and acceptance of e-bills
• Maintain accurate records of client billing guidelines, outside counsel guidelines (OCGs), and billing requirements
• Establish and maintain client-specific rate structures, exception rates, and billing arrangements within the Firm's financial systems
• Manage an assigned portfolio of attorneys and clients by maintaining current billing preferences, proforma status, billing schedules, and special client requirements
• Partner with attorneys, legal assistants, and finance team members to address billing inquiries and support the timely completion of billing activities
• Identify and elevate billing issues that may impact invoice submission, client compliance, or revenue realization

Qualifications

• Demonstrated ability to manage a high-volume workload, prioritize competing deadlines, and adapt to changing business demands
• Proficiency in Microsoft Office Suite, including Microsoft Excel and Word
• Experience with legal billing software, preferably Aderant, and electronic billing platforms is strongly preferred
• Strong written and verbal communication skills with exceptional attention to detail and accuracy
• Ability to work independently while collaborating effectively within a team environment
• Proven organizational, analytical, and problem-solving skills
• Ability to maintain professionalism and provide exceptional service when interacting with clients, attorneys, paralegals, and administrative staff
• High school diploma or GED required

Prior law firm billing experience preferred
The anticipated salary range for this position is $60,000 to $85,000. This range represents the Firm's good-faith estimate of potential compensation at the time of posting. Actual compensation will be determined based on several factors, including relevant experience, qualifications, skills, and geographic location.

Known for its commitment to action and tangible results, Cozen O'Connor has rapidly grown to become one of North America's fastest-growing law firms. Offering full-service expertise in litigation, business law, and government relations, the firm serves a diverse clientele, including global Fortune 500 companies, growing middle-market firms, startups, and high-profile individuals.Established in 1970, Cozen O’Connor has more than 1,000 attorneys who help clients manage risk and make better business decisions. The firm counsels clients on their most sophisticated legal matters in all areas of the law, including litigation, corporate, and regulatory law. Representing a broad array of leading global corporations and middle market companies, Cozen O’Connor services its clients’ needs through 35 offices across two continents.The firm is consistently ranked among the top 100 law firms in America and has received recognition from prestigious legal and business organizations such as Chambers & Partners, The American Lawyer, The Legal 500, and Best Lawyers. Cozen O'Connor is dedicated to excellence and strives to achieve the right results for its clients, no matter how complex or critical the legal challenges may be.

Cozen O’Connor is committed to fostering greater inclusion in the legal profession. We understand the organizational effectiveness that comes from welcoming and valuing differences within the firm, and we know that assembling a team with a breadth of perspectives and experience is necessary to provide the highest quality legal service. We encourage candidates to apply and join us in this effort.

Cozen O’Connor actively welcomes applicants who have previously left the workforce and are looking to return to their careers. Gaps in experience are not penalized.

Cozen O’Connor is an Equal Opportunity Employer, including disabled and veterans.