Client Billing Coordinator

Hinshaw & Culbertson LLP; Chicago, Northern (IL, KY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Hinshaw & Culbertson LLP, a national law firm headquartered in Chicago, seeks a Client Billing Coordinator to manage the complete billing cycle for a portfolio of attorneys and clients in a fast-paced environment. You will ensure accurate, timely, and compliant invoicing while collaborating with attorneys, legal assistants, and finance teams.

The role demands attention to detail, strong analytics, and the ability to handle high-volume billing with strict monthly deadlines.

Qualifications

• 3–5+ years of legal billing experience in a law firm; Am Law 100/200 experience strongly preferred.
• Experience with Aderant legal billing system.
• Advanced proficiency in Microsoft Excel and Microsoft Office.
• Strong analytical, organizational, and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet strict monthly billing deadlines.
• High degree of accuracy, professionalism, and attention to detail.

Responsibilities

• Manage the full billing lifecycle for assigned attorneys and clients.
• Prepare, review, edit, and finalize monthly pre-bills and client invoices.
• Review time entries and expenses for accuracy and compliance with billing guidelines.
• Process billing adjustments, write-offs, write-downs, and transfers with approvals.
• Maintain compliance with Outside Counsel Guidelines and client billing requirements.
• Collaborate with teams to resolve billing issues promptly.
• Respond to billing inquiries professionally and efficiently.
• Generate billing, WIP, and financial reports for attorneys and management.
• Assist with month-end and year-end billing deadlines to support revenue goals.
• Ensure confidentiality of client financial information and firm policies.
• Identify opportunities to improve billing processes and efficiencies.

Skills

Legal billing experience

Excel proficiency

Analytical skills

Communication skills

Education

Associate degree in Accounting/Finance/Business Administration

Tools

Aderant

Job description

Hinshaw & Culbertson LLP is a national law firm with over 500 attorneys across the United States. Founded in 1934 and headquartered in Chicago, we provide sophisticated legal counsel to clients in highly regulated industries, including insurance, financial services, healthcare, and professional services. We also offer strategic business and transactional advice to a wide range of for-profit and nonprofit organizations, including government agencies and educational institutions. Learn more at hinshawlaw.com.

Location

Flexible and in any state where the firm has an office (with the exception of NY and CA).

Position Summary

The Client Billing Coordinator is responsible for managing the complete billing cycle for an assigned portfolio of attorneys and clients in a fast-paced, multi-office Am Law 200 environment. This role works closely with attorneys, legal assistants, and finance personnel to ensure accurate, timely, and compliant client invoicing while adhering to firm policies and outside counsel billing guidelines. The ideal candidate demonstrates exceptional attention to detail, strong analytical skills, and the ability to manage high-volume billing in a deadline-driven setting.

Responsibilities

• Manage the full billing lifecycle for assigned attorneys and clients.
• Prepare, review, edit, and finalize monthly pre-bills and client invoices.
• Review attorney time entries and expenses for accuracy and compliance with client billing guidelines.
• Process billing adjustments, write-offs, write-downs, and time transfers with appropriate approvals.
• Maintain compliance with Outside Counsel Guidelines (OCGs) and client-specific billing requirements.
• Collaborate with attorneys, legal assistants, accounts payable and receivable, client intake and e-Billing teams to resolve billing issues promptly.
• Respond to attorney and client billing inquiries professionally and efficiently.
• Generate billing, WIP, and financial reports for attorneys and management.
• Assist with month-end and year-end billing deadlines to support revenue achievement goals.
• Ensure confidentiality of client financial information and compliance with firm policies.
• Identify opportunities to improve billing processes and operational efficiencies.

Qualifications

• Associate degree in Accounting, Finance, Business Administration, or equivalent experience preferred.
• 3–5+ years of legal billing experience in a law firm; Am Law 100/200 experience strongly preferred.
• Experience with Aderant legal billing system.
• Working knowledge of electronic billing platforms and client billing guidelines.
• Advanced proficiency in Microsoft Excel and Microsoft Office.
• Strong analytical, organizational, and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet strict monthly billing deadlines.
• High degree of accuracy, professionalism, and attention to detail.

Preferred Qualifications

• Experience supporting multiple offices and high-volume billing portfolios.
• Knowledge of complex client billing arrangements, alternative fee agreements (AFAs), and split payor billing.
• Familiarity with revenue cycle management and law firm accounting practices.

Why Join Hinshaw?

At Hinshaw, we foster a collaborative and inclusive work culture. We offer competitive compensation, a flexible benefits program, and a generous 401(k) plan. We are committed to diversity, equity, and inclusion, and provide reasonable accommodations for individuals with disabilities. Joining our team means being part of a firm that values innovation and professional growth in its technology operations, all while maintaining a supportive environment that encourages work-life balance and career development.

Equal Opportunity Statement

We are committed to fostering an inclusive workplace and providing equal employment opportunities to all applicants and employees. Employment decisions are based on business needs, job requirements, and individual qualifications

As an EEO/AA employer, Hinshaw & Culbertson LLP will not discriminate in its employment practices due to an applicant’s age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, protected veteran or disability status or any other factor prohibited by law.