Billing Assistant

Justia, Inc.; New York (NY); On-site; USD 65,000 - 75,000; Full time

Job summary

Simpson Thacher & Bartlett LLP in New York is seeking a Billing Assistant to support billing coordinators, attorneys, and staff with complex invoicing, time entry review, and client billing processes.

The role requires accuracy, discretion, and collaboration in a fast-paced environment. The position is non-exempt and overtime-eligible; base salary is aligned with NY market ranges. A High School diploma is required; BA is a plus, with familiarity in 3E and E-Billing Hub preferred.

Qualifications

• Strong communication and written skills for effective client invoices.
• Excellent math ability and proficiency with MS Office.
• Ability to work independently in a fast-paced environment.
• Discretion handling confidential information and sensitive data.

Responsibilities

• Assist Billing Coordinators with creating, editing, and processing high volume invoices.
• Review time entries for accuracy per client guidelines and policies.
• Edit draft invoices including narratives, transfers, and write-offs as needed.
• Submit e-bills via eBillingHub or client websites and resolve rejections.
• Provide administrative support and maintain client matter instructions.

Skills

Strong communication

Basic math skills

Microsoft Office

Independent work

Teamwork

Attention to detail

Customer service

Analytical problem solving

Multitasking

Discretion with confidential info

Education

High School diploma or GED

BA preferred

Tools

3E

E-Billing Hub

Job description

Under general supervision, the Billing Assistant is responsible for assisting billing coordinators, attorneys, and other non-legal staff with complex billing assignments and related billing inquiries. Responsibilities include preparation of client invoices, invoice processing, data maintenance and related administrative duties.

Responsibilities

• Assist Billing Coordinators with creating, editing, and processing high volume of invoices in a timely manner.
• Review invoices for misallocated time and ensure time entries are in accordance with client guidelines.
• Edit draft invoices based on partner mark-up, including: time entry narrative changes, fee/cost transfers, splitting entries, unblocking entries, on-account applications, and write-offs in accordance with firm policy.
• Assist Billing Coordinators with the filing of bill packages in accordance with department policy.
• Attend meetings with Billing Managers, Billing Coordinators, and/or Partners to discuss monthly billing strategy and outstanding invoices.
• Maintain and update special instructions and internal comments related to billing attorneys’ clients and matters.
• Assist with electronic invoice submissions by submitting e-bills via eBillingHub and/or the client’s designated e-billing website.
• Assist with identifying e-billing issues; work to resolve e-bill rejections and short payments.
• Provide department-wide administrative support as needed (ie. filing, providing client invoice copies, pulling expense back up, etc.). Respond to inquiries and requests for information made by attorneys, secretaries, legal and non-legal staff using effective communication skills, both oral and written, in a timely manner.
• Actively seek to enhance knowledge of all billing related processes and procedures.
• Use sound judgement when approaching problems and making decisions.
• Observe confidentiality of client and firm matters.
• Assist with special projects.
• Flexibility to work additional hours as needed.
• Perform other duties as assigned.

Required Skills

• Strong communication skills, both written and oral
• Ability to effectively present information verbally and in writing
• Basic math skills: add, subtract, multiply, divide, percentage calculations, etc.
• Knowledge of Microsoft Office Suite, with the ability to learn new software and operating systems.
• Ability to work effectively, independently, at times with minimal supervision, in a fast-paced environment
• Must be able to work collaboratively in a team environment
• Strong attention to detail
• Strong customer service skills
• Demonstrated analytical and problem-solving skills
• Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high-pressure environment
• Ability to adapt to all work situations in order to achieve desired results
• Ability to use discretion with sensitive and confidential information

Preferred Skills

• 1-2 years billing, finance or accounting experience in a law firm environment
• 1 year experience with 3E and E-Billing Hub or related applications

Required Education

• High School diploma or GED equivalent required

Preferred Education

• BA preferred

Salary Information

NY Only: The estimated base salary range for this position is $65,000 to $75,000 at the time of posting.

The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.

Simpson Thacher will not sponsor applicants for work visas for this position.

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Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity.The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.

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