Legal Assistant/Billing Specialist

Williams & Connolly LLP; Washington (District of Columbia); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Williams & Connolly LLP is seeking a Legal Assistant/Billing Specialist to support the senior partner and Accounting Department in all aspects of the billing cycle. Responsibilities include entering time, distributing pre-bills, handling e-billing, and coordinating travel and meetings as needed.

The role requires strong communication, detail orientation, and advanced MS Excel skills, with two years of client billing experience and familiarity with Aderant Expert preferred.

Qualifications

• College degree and two years of client billing experience with intermediate knowledge of electronic billing processes.
• Advanced knowledge of MS Excel is required.
• Experience with Aderant Expert is a plus.

Responsibilities

• Enter attorney time, review, edit, and distribute pre-bills to billing attorneys.
• Assist in implementing and maintaining electronic billing for specific clients, including rate tables for approval.
• Review and verify the accuracy of billing and supporting expense documentation.

Skills

Interpersonal communication

Multitasking

Attention to detail

Education

College degree

Tools

Aderant Expert

MS Excel

Job description

Legal Assistant/Billing Specialist

DESCRIPTION

Williams & Connolly LLP has an opening for a Legal Assistant/Billing Specialist responsible for providing support on all aspects of the billing cycle for a senior partner. Responsibilities include, but are not limited to:

• Work closely with the senior partner's current Legal Assistant and the Accounting Department billing team to ensure accurate and timely billing for both hard copy and electronic billing matters.
• Enter attorney's time, review, edit, and distribute pre-bills to billing attorneys responsible for leading the billing on particular matters.
• Apply firm and client specific billing guidelines to ensure matter engagement letter compliance.
• Assist in implementing and maintaining electronic billing for specific clients, including establishing and maintaining e-billing rates and assisting billing attorneys in submitting timekeeper rate tables for approval.
• Partner with attorneys to handle client billing inquiries by researching factual issues, determining the status of the issues, taking required actions and responding in an accurate and timely manner.
• Review and verify the accuracy of billing and supporting expense documentation as required, including but not limited to gathering and reconciling airline, hotel, and meals receipts and related expenses.
• Effectively interact and communicate with attorneys, clients, legal assistants, and billing team in a collaborative environment.
• Enter attorney's expenses.
• Make, manage, and coordinate domestic and international travel.
• Make, manage, and coordinate conference room set ups, conference calls, catering, equipment, and all arrangements needed for internal and external meetings.
• Maintain client listing, contacts lists, and a filing system both in hard and soft copy.
• Assist with the preparation of all materials for arbitrations, hearings, trials, and the like. Attend as an on-site assistant when needed.
• Create, edit and proofread legal documents, spreadsheets, and other materials. Copy, print and assemble same.
• Prepare documents for court filings, both in hard copy and electronic, including creating TOCs and TOAs both manually and electronically.
• Perform other typical legal secretary tasks as assigned.
• Provide back-up support and work closely with the senior partner's current Legal Assistant to provide coverage as needed.

REQUIREMENTS

This is a high-volume position in a fast-paced environment that requires the ability to multi-task and organize workflow in a timely manner. Excellent interpersonal, written, and verbal communication skills are required. Strict attention to detail and accuracy is a must. Advanced knowledge of MS Excel is required. A college degree and two years of client billing experience with intermediate knowledge of electronic billing processes are strongly preferred. Prior experience using Aderant Expert, with specific expertise in billing, client/matter management, quicklook inquiries, reporting and billing rates is a plus.

The working hours for this position are 9:00 am - 5:30 pm. Flexibility to work overtime as needed is required. After successfully completing the introductory period, the candidate will be eligible to work the department's approved hybrid schedule.

WORK ENVIRONMENT

Work is performed in a professional office environment and requires the following:

• Prolonged periods using a sit-to-stand desk and working on a computer.
• Repetitive movements, including typing on a keyboard and using a mouse.
• Ability to lift and carry up to 20lbs.
• Employees must be able to perform the essential functions of this position with or without a reasonable accommodation.

This is a non-exempt position. The anticipated hourly wage for this position is $33.33 - $46.15, which equates to $65,000 - $90,000 on an annual basis based when working the standard 1,950-hour annual work schedule. The final offer amount is dependent on a variety of factors including, but not limited to, years of experience, education, and other relevant skills and qualifications. Williams & Connolly LLP offers competitive compensation and benefits packages.