Billing & AR Specialist — QuickBooks Pro

RiseMe; Houston (TX); On-site; USD 33,000 - 39,000; Full time

Job summary

Novetus Engineering LLC in Houston, TX is seeking a Billing Coordinator to support invoicing, accounts payable/receivable, and basic accounting tasks in a primarily in-person role. The Billing Coordinator will prepare client invoices, track documentation, and help manage time and expense entries within QuickBooks.

The ideal candidate has a high school diploma or equivalent, is detail-oriented, can multitask, and communicates effectively with clients and internal teams.

Qualifications

• High school diploma or equivalent required.
• Some knowledge of Microsoft Office and QuickBooks.
• Detail-oriented and able to multitask.
• Ability to understand contracts.
• Excellent analytical and problem-solving skills.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.

Responsibilities

• Invoicing - Prepare client invoices and ensure timely and accurate supporting documentation.
• Obtain timesheet approval.
• Ensure invoices have all backup documents.
• Update Master Invoice list for review in client meetings
• Update invoice summary spreadsheet
• Track PO balance vs. billed balance
• Accounts Receivable & Collections - Track AR and reach out to clients regarding late payments.
• Update and verify information on AR Report weekly
• Send summary and details to Management weekly
• Ensure accuracy and completeness of billing and payment information.
• Creating and tracking large quantities of expense reports
• Assist with moving time and expenses
• Create projects and employees in QuickBooks
• Perform other accounting duties as assigned.

Skills

Detail-oriented

Multitasking

Communication skills

Team player

Problem-solving

Education

High school diploma

Tools

Microsoft Office

QuickBooks

Job description

Novetus Engineering LLC in Houston, TX is seeking a Billing Coordinator to support invoicing, accounts payable/receivable, and basic accounting tasks in a primarily in-person role. The Billing Coordinator will prepare client invoices, track documentation, and help manage time and expense entries within QuickBooks.

The ideal candidate has a high school diploma or equivalent, is detail-oriented, can multitask, and communicates effectively with clients and internal teams.