Billing and Accounting Administrator

CME Associates, Inc.; Village of East Syracuse (NY); On-site; USD 28,929 - 34,440; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401K

Health Savings Account

Paid Time Off

Job summary

A leading engineering technology firm in East Syracuse, NY, seeks a Billing & Accounting Administrator to manage invoice processing and accounts receivable. The candidate should have a high school diploma (an associate degree preferred), proficiency in Microsoft Office Suite, especially Excel, and familiarity with QuickBooks. The role involves maintaining professional communication and ensuring timely financial operations while offering benefits such as health insurance and 401K. This is a full-time entry-level position with a competitive hourly rate.

Qualifications

• High school diploma required; an associate degree in business, accounting, or a related field is preferred.
• Proficiency in Microsoft Office Suite—especially Excel, Word, and Outlook.
• Familiarity with QuickBooks or similar accounting platforms is highly desirable.
• Exceptional organizational abilities and outstanding verbal and written communication skills.

Responsibilities

• Prepare and process client invoices accurately and in alignment with established schedules.
• Perform proactive follow‑up on outstanding accounts to maintain healthy cash flow.
• Maintain clear, professional communication with internal teams and external clients to resolve inquiries.

Skills

Proficiency in Microsoft Office Suite

Strong Excel skills

Organizational abilities

Communication skills

Understanding of QuickBooks

Education

High school diploma

Associate degree in business or accounting

Tools

QuickBooks

Job description

Company Overview

CME Associates, Inc. (CME) is an engineering technology firm providing comprehensive Construction Materials Evaluation and Technical Support Services. Our experts specialize in geotechnical engineering, construction materials evaluation, special inspections, geological sciences, subsurface exploration, and investigative engineering.

Summary

Join our team as a Billing & Accounting Administrator, where you’ll play a key role in ensuring smooth financial operations. In this full‑time role, you’ll manage invoice processing, oversee accounts receivable, and handle a variety of essential accounting tasks that keep our business running efficiently. This position is based at CME’s Corporate Headquarters in East Syracuse, NY, with a standard schedule of Monday through Friday, 8:00 AM to 4:30 PM.

Responsibilities

• Invoicing
  • Prepare and process client invoices accurately and in alignment with established schedules
  • Enter sales data into QuickBooks with precision and attention to detail
  • Ensure timely distribution of invoices on a monthly basis and according to client‑specific timelines
• Accounts Receivable
  • Perform proactive follow‑up on outstanding accounts to maintain healthy cash flow
  • Generate, review, and maintain comprehensive A/R reports for internal tracking
  • Update QuickBooks regularly with current receivable information
  • Organize and securely store all supporting documentation related to financial reports and conclusions
• Maintain clear, professional communication with internal teams and external clients to resolve inquiries and ensure accuracy

Qualifications

• High school diploma required; an associate degree in business, accounting, or a related field is preferred
• Proficiency in Microsoft Office Suite—especially Excel, Word, and Outlook—with strong ability to create and manage spreadsheets and analyze data in Excel
• Familiarity with QuickBooks or similar accounting platforms is highly desirable
• Exceptional organizational abilities and outstanding verbal and written communication skills

Compensation

$21 - 25 / hour

Benefits and Perks

Health, Dental, Vision, 401K, Health Savings Account, Supplemental Insurance Products, and Paid Time Off (including Holiday, Vacation, Sick and Personal) for full‑time employees.

Job Details

• Seniority Level: Entry level
• Employment Type: Full‑time
• Job Function: Sales, General Business, and Education
• Industries: Wireless Services, Telecommunications, and Communications Equipment Manufacturing

This is an Equal Employment Opportunity. All qualified applicants will be afforded equal employment opportunity without regard to race, color, sex, age, marital status, sexual orientation, gender identity, religion, national origin, disability, status as a protected veteran, or any other characteristic protected by federal, state, and local laws.

CME Associates, Inc. is an affirmative action employer.

A New York State Certified Woman Owned Business Enterprise (WBE).