Billing Coordinator

RiseMe; Houston (TX); On-site; USD 33,000 - 39,000; Full time

Job summary

Novetus Engineering LLC in Houston, TX is seeking a Billing Coordinator to support invoicing, accounts payable/receivable, and basic accounting tasks in a primarily in-person role. The Billing Coordinator will prepare client invoices, track documentation, and help manage time and expense entries within QuickBooks.

The ideal candidate has a high school diploma or equivalent, is detail-oriented, can multitask, and communicates effectively with clients and internal teams.

Qualifications

• High school diploma or equivalent required.
• Some knowledge of Microsoft Office and QuickBooks.
• Detail-oriented and able to multitask.
• Ability to understand contracts.
• Excellent analytical and problem-solving skills.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.

Responsibilities

• Invoicing - Prepare client invoices and ensure timely and accurate supporting documentation.
• Obtain timesheet approval.
• Ensure invoices have all backup documents.
• Update Master Invoice list for review in client meetings
• Update invoice summary spreadsheet
• Track PO balance vs. billed balance
• Accounts Receivable & Collections - Track AR and reach out to clients regarding late payments.
• Update and verify information on AR Report weekly
• Send summary and details to Management weekly
• Ensure accuracy and completeness of billing and payment information.
• Creating and tracking large quantities of expense reports
• Assist with moving time and expenses
• Create projects and employees in QuickBooks
• Perform other accounting duties as assigned.

Skills

Detail-oriented

Multitasking

Communication skills

Team player

Problem-solving

Education

High school diploma

Tools

Microsoft Office

QuickBooks

Job description

Job Title: Billing Coordinator Location: Houston Office Schedule: Monday – Friday 8:00am – 5:00pm (in person)

JOB SUMMARY:

Novetus Engineering LLC is looking to fill a Billing Coordinator position. We are seeking a high school or college graduate who will be responsible for processing invoices and assist with accounts payable and receivable. The ideal candidate will possess the willingness to learn basic accounting principles and will be detail oriented.

RESPONSIBILITES:

• Invoicing - Prepare client invoices and ensure timely and accurate supporting documentation.
  • Obtain timesheet approval.
  • Ensure invoices have all backup documents.
  • Update Master Invoice list for review in client meetings
  • Update invoice summary spreadsheet
  • Track PO balance vs. billed balance
• Accounts Receivable & Collections - Track AR and reach out to clients regarding late payments.
  • Update and verify information on AR Report weekly
  • Send summary and details to Management weekly
• Ensure accuracy and completeness of billing and payment information.
• Creating and tracking large quantities of expense reports
• Assist with moving time and expenses
• Create projects and employees in QuickBooks
• Perform other accounting duties as assigned.

REQUIREMENTS:

• High school diploma or equivalent required.
• Some knowledge of Microsoft Office and QuickBooks.
• Detail-oriented and able to multitask.
• Ability to understand contracts.
• Excellent analytical and problem-solving skills.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.

COMPENSATION:

• Hourly pay range is from $24.00 per hour to $28.00 per hour.

About Novetus Engineering LLC

Novetus is unsurpassed in our commitment to achieving our objectives as efficiently as possible. From a piping modification or pump upgrade project to helping to manage a multi-billion-dollar international development, Novetus will field the right team and the right systems to get the work done quickly and fit for the purpose. Novetus combines engineering workflow automation expertise with an experienced team of engineers and project managers to execute projects with exceptional efficiency. An engineering company focused on the oil, gas, and petrochemical industry, Novetus is based in Houston, Texas and is privately held.