Billing & AR Admin Pro – Growth Opportunities

Installed Building Products; Visalia (CA); On-site; USD 25,000 - 32,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(K) with company matching

Paid vacation and holidays

Longevity Stock Program

Scholarship opportunities

Employee Financial Assistance Program

Opportunities for growth and advanced

Job summary

Broken Drum Insulation Visalia, part of the Installed Building Products family, is hiring an Administrative Assistant to manage billing, invoicing, and accounts receivable. The role supports customer billing, collects on past-due accounts, and coordinates with internal teams to ensure accurate, timely processing.

The ideal candidate has experience in billing and AR, excellent communication skills, and the ability to organize files and manage multiple priorities.

Qualifications

• Experience with billing/invoicing and accounts receivable required.
• Strong attention to detail, organization, and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to work independently, meet deadlines, and manage multiple priorities.
• High school diploma or GED is required.

Responsibilities

• Prepare and process customer billing and invoicing accurately.
• Review job information, pricing, PO, and documents for billing accuracy.
• Support lien management, including filing pre-liens and deadlines.
• Process and apply customer payments and maintain AR records.
• Follow up on past-due accounts and assist with collections.
• Research and resolve billing questions and discrepancies.
• Communicate with customers, sales, and accounting to support billing.
• Organize and maintain digital and physical files.
• Prepare reports and spreadsheets for internal tracking.
• Answer calls and handle inquiries.
• General office tasks and assist other departments as needed.

Skills

Billing / Invoicing

Accounts Receivable

Attention to detail

Communication skills

Data entry

Independent work

Education

High school diploma or GED

Tools

Accounting software

Spreadsheets

Job description

Broken Drum Insulation Visalia, part of the Installed Building Products family, is hiring an Administrative Assistant to manage billing, invoicing, and accounts receivable. The role supports customer billing, collects on past-due accounts, and coordinates with internal teams to ensure accurate, timely processing.

The ideal candidate has experience in billing and AR, excellent communication skills, and the ability to organize files and manage multiple priorities.