Billing & Admin Specialist — Growth & Operations Support

Installed Building Products; Fresno (CA); On-site; USD 25,000 - 29,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Company Life Insurance

401(K) with company matching

Scholarship opportunities

Paid vacation and holidays

Employee Financial Assistance Program

Growth opportunities

Job summary

Broken Drum Insulation Visalia (Fresno Location) is seeking an Administrative Assistant to provide essential office support and maintain efficient operations. The role requires strong communication, multitasking, and proactive problem-solving skills in a busy environment.

Responsibilities include billing/invoicing, accounts receivable, payroll processing, and coordinating with accounting, sales, and operations. Proficiency in MS Office and bilingual English/Spanish preferred.

Qualifications

• High school diploma or equivalent; office administration training is a plus.
• Experience with billing and payroll.
• Ability to assist with scheduling.
• Experience as an administrative assistant or in a similar role.

Responsibilities

• Manage and process client billing and invoicing accurately.
• Assist with data entry, account reconciliation, and file maintenance.
• Own accounts receivable tasks, following up on payments.
• Support accounting, sales, production, and operations teams.
• Assist with payroll processing and timekeeping reviews.
• Organize digital and physical files and prepare reports.
• Answer calls, take messages, and handle inquiries.
• Communicate professionally with clients and vendors.
• Support other office tasks and departments as needed.
• Perform additional administrative and financial tasks as assigned.

Skills

Excellent communication

MS Office proficiency

Organizational skills

Attention to detail

Discretion with confidential info

Bilingual English/Spanish (preferred)

Education

High school diploma or equivalent

Tools

MS Office Suite (Word, Excel, PowerPoint, Outlook)

Job description

We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant In this role, you will provide essential administrative support to ensure the efficient operation of our office. The ideal candidate will have excellent communication skills, strong multitasking abilities, and a proactive approach to problem-solving.

Responsibilities

• Manage and process client billing and invoicing in a timely and accurate manner
• Assist with general accounting duties, including data entry, account reconciliation, and file maintenance
• Active ownership of accounts receivable functions, including following up on outstanding payments
• Provide administrative support to the accounting, sales, production, and operations teams
• Assist with payroll processing and timekeeping reviews as needed
• Organize and maintain digital and physical files and records
• Prepare reports and spreadsheets for internal tracking and analysis
• Answer and direct phone calls, take messages and handle inquiries
• Communicate professionally with clients, vendors, and team members
• Support with general office tasks and assist other departments as needed
• Perform other administrative and financial support tasks as assigned
  
  

Preferred Qualifications

• High school diploma or equivalent; additional certification or training in office administration is a plus.
• Experience with billing and payroll
• Ability to assist with scheduling
• Experience as an administrative assistant or in a similar role.
• Proficient in using MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Attention to detail and problem-solving skills.
• Ability to handle confidential information with discretion.
• Professional and friendly demeanor with the ability to interact effectively with individuals at all levels.
• Proficiency in both English and Spanish is preferred
  
  

Schedule: Monday – Friday

Pay: $18.00 - $21.00 per hour

Position requires a drug test be completed, contingent upon employment and a background check if applicable.

Physical Demands

Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. You must be able to lift light to moderate weight and sit for extended periods of time to complete your job at a computer.

Benefits

• Medical, dental, and vision coverage
• Company Life Insurance
• Longevity Stock Program
• IBP Foundation
• Scholarship opportunities
• Paid vacation and holidays
• Employee Financial Assistance Program
• Opportunities for growth and advancement.
• 401(K) (Pre-Tax and Post-Tax) Roth 401(k) with company matching
• Supplemental Insurance (Short- and Long-Term disability, hospital indemnity, accident, critical illness, supplemental life insurance
  
  

Broken Drum Insulation Visalia (Fresno Location) is a proud member of the Installed Building Products (IBP) family of companies. We take great pride in our commitment to delivering exceptional customer service, which has contributed to our high customer satisfaction ratings. This success is a direct result of our dedication to quality work and dependability. We are always looking for hard-working individuals who share our mission of helping our customers and contributing to the continued success of Builders. Our people are our most valuable asset, and if you consider yourself a leader in this industry, we want to hear from you.

Explore your next career opportunity and become a part of the Broken Drum Insulation Visalia (Fresno Location) team!

EEO Statement

We are an Equal Opportunity Employer and consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status